Executive Assistant

Harbor Behavioral Health; Chicago (IL); Remote; USD 90,000 - 130,000; Full time

Job summary

Harbor is seeking an experienced Executive Assistant to support our Executive Leadership Team in a fast-paced, high-growth environment.

This role is remote with coverage for EST/MST in the United States, requiring exceptional judgment, discretion, and strategic thinking beyond pure administration.

Qualifications

• 5+ years of progressive executive support experience, including direct support of C-suite or senior executives.
• Experience independently managing complex calendars, travel, meeting prep, communications, and priorities.
• Experience supporting multiple senior executives is strongly preferred.

Responsibilities

• Provide high-level executive support to Harbor's Executive Leadership Team across time zones.
• Manage complex calendars and scheduling for multiple executives.
• Coordinate domestic and international travel and complex itineraries.
• Ensure executives are prepared for meetings with agendas, materials, and context.
• Manage expense reporting and administrative documentation.
• Draft correspondence and internal communications.

Skills

Executive support

C-suite support

Calendar management

Travel coordination

Discretion

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Teams

Job description

Harbor is a PE-backed, global professional services firm of ~1,000 strategists, technologists, and operational specialists. We partner with leading law firms, corporations, and law departments to deliver high-impact strategy, legal technology, operations, and intelligence solutions. As we continue to scale globally, we are seeking a highly capable, proactive, and commercially minded professional to serve as an Executive Assistant.

This role is ideal for someone who thrives in a fast-paced, high-growth environment and is equally comfortable owning operational execution and acting as a trusted strategic partner to executives. The scope is broad, the exposure is significant, and the impact is meaningful. This is not a purely administrative role. It requires judgment, discretion, commercial awareness, and the ability to anticipate needs in a dynamic environment.

This is first and foremost a senior executive support role. Success requires exceptional execution of the fundamentals—calendar, travel, meeting preparation, communication, and follow-through—combined with the judgment and business awareness to act as a proactive partner to the executives supported. This is a remote position, but we require someone located in Eastern Standard Time (EST) or Mountain Standard Time (MST) in the United States (to provide the necessary coverage).

Key Responsibilities:

Executive Support:

• Provide high-level executive support to members of Harbor's Executive Leadership Team, managing complex and often competing priorities across multiple executives
• Proactively manage competing priorities across multiple executives, exercising sound judgment regarding urgency, sequencing, and trade-offs.
• Maintain a holistic view of executives' commitments and priorities, identifying conflicts and ensuring critical matters receive appropriate attention.
• Manage complex calendars and scheduling across multiple executives, geographies, and time zones.
• Coordinate domestic and international travel, including complex itineraries and last-minute changes.
• Ensure supported executives are fully prepared for internal and external meetings, proactively coordinating agendas, materials, context, logistics, and follow-up.
• Manage expense reporting and administrative documentation
• Draft correspondence and internal communications

Strategic Partnership:

• Act as a trusted partner to executives, anticipating priorities and proactively managing competing demands
• Strong executive presence and judgment, with the ability to represent senior leaders professionally with clients, Board members, investors, and internal stakeholders
• Support planning and tracking of key initiatives and business objectives
• Help prepare leaders for meetings and client engagements
• Maintain visibility into strategic priorities and ensure follow-through on action items
• Serve as a discreet and highly confidential gatekeeper

Cross-Functional Coordination:

• Interface with senior stakeholders across the UK, US, and global teams
• Help drive operational alignment between leadership and execution teams
• Support special projects and transformation initiatives as required

Experience & Qualifications:

• Experience in professional services, consulting, legal, financial services, or another complex client-service environment or high-growth environment
• 5+ years of progressive executive support experience, including direct support of C-suite or senior executives.
• Demonstrated experience independently managing complex calendars, travel, meeting preparation, communications, and competing priorities.
• Experience simultaneously supporting multiple senior executives strongly preferred.
• Experience in a PE-backed, global, or rapidly scaling organization is advantageous.
• Proven ability to operate independently with sound judgment and limited day-to-day direction.
• Demonstrated discretion handling highly confidential and sensitive information.
• Strong executive presence and ability to interact credibly with senior internal and external stakeholders.

Skills & Attributes:

• Demonstrated ability to anticipate executive needs, identify issues before they become problems, and independently determine appropriate next steps.
• Highly organized with exceptional attention to detail
• Strategic thinker with strong execution capability
• Excellent written and verbal communication skills
• Strong interpersonal skills and executive presence
• Calm under pressure and able to manage competing priorities
• Comfortable operating independently while partnering cross-functionally
• Experience in a PE-backed or scaling organization
• Experience supporting board-level or C-suite executives

Requirements:

• Standard working hours: 8:30am – 5:30pm EST (flexibility required to support senior leadership as needed).
• Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams)
• Experience in a similar office administration, facilities, operations, or executive support role

About Us:

Harbor is the preeminent provider of expert services across strategy, legal technology, operations, and intelligence. Our globally integrated team of 900+ strategists, technologists, and specialists navigate alongside our clients – leading law firms, corporations, and their law departments – to provide essential resources and invaluable insights. Anchored in a rich heritage of deep knowledge, steadfast relationships, and mutual respect, our unwavering dedication lies in shaping the future of the legal industry and fostering enduring partnerships within our community and ecosystem.

Harbor is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, marital status, civil union status, national origin, ancestry, age, parental status, disabled status, veteran status, or any other legally protected classification, in accordance with applicable law.