Executive Assistant

US AMR-Jones Lang LaSalle Americas, Inc.; Chicago (IL); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

401(k) match

Medical/Dental/Vision

Parental leave

Paid time off

DailyPay

Job summary

Jones Lang LaSalle seeks an Executive Assistant to support our HR leaders at the Chicago headquarters. You will manage confidential strategic matters, anticipate needs, and exercise discretion in a fast-paced environment.

Responsibilities include calendar management across global time zones, travel and event planning for board and leadership meetings, executive communications, and meticulous file maintenance. Strong discretion and proactive problem solving are essential.

Qualifications

• 3+ years progressive administrative experience.
• Minimum 1 year directly supporting C-level executives in large global organizations.
• Experience handling confidential information with discretion in public company environments.
• Advanced proficiency in Microsoft Office Suite and Microsoft Teams.
• Exceptional organizational and time management capabilities.
• Superior written and oral communication skills.
• Flexibility to work beyond standard hours when needed.

Responsibilities

• Manage complex calendars for leaders, coordinating across global time zones.
• Coordinate travel, meetings, and events for board and leadership meetings.
• Prepare presentations and executive documents for signature.
• Serve as primary gatekeeper for HR leaders and manage inquiries.
• Process expense reports, invoices, and budgets with meticulous detail.
• Maintain confidential information with absolute discretion.

Skills

C-level support

Confidentiality

Calendar management

Travel coordination

Microsoft Office

Communication

Time management

Discretion

Tools

Microsoft Teams

MS Excel

PowerPoint

Job description

Executive Assistant

Chicago, IL 60601

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Location: On-site – Chicago, IL headquarters

What this job involves

We are seeking an exceptional Executive Assistant to support our Human Resource Executive Leaders at JLL's Chicago headquarters. This role demands a high-performing professional who thrives in a fast-paced environment while managing highly confidential strategic matters. Your ability to anticipate needs, exercise sound judgment, and maintain absolute discretion will be essential to success in this role.

What your day-to-day will look like

• Managing complex calendars for all leaders, proactively identifying conflicts and recommending solutions while coordinating across global time zones to optimize their schedules.
• Orchestrating travel arrangements, meeting logistics , and event planning for board meetings, leadership meetings, ensuring seamless execution of all details from venue selection to presentation materials.
• Composing correspondence, preparing presentations, and creating polished documents for executive signature, maintaining the highest standards of accuracy and professionalism in all communications.
• Serving as the primary point of contact and gatekeeper for the HR leaders, screening communications and redirecting inquiries appropriately while providing exceptional stakeholder service across the HR organization and community.
• Processing expense reports, wire transfers, invoices, and budget allocations with meticulous attention to detail while maintaining organized executive files, documentation, and ensuring compliance with record-keeping requirements.
• Managing sensitive and confidential information with absolute discretion, demonstrating professional tact in all interactions.

Required Qualifications

• Three or more years of progressive administrative experience with a minimum of 1 year directly supporting C-level executives in large global organizations.
• Proven track record of handling highly confidential and sensitive information with utmost professional discretion, particularly in public company environments where material non-public information requires careful management.
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and Microsoft Teams, with demonstrated ability to leverage technology tools to enhance efficiency, create presentations, and manage complex data.
• Exceptional organizational and time management capabilities with proven ability to manage multiple competing priorities.
• Superior written and oral communication skills with the ability to compose professional correspondence, interact diplomatically with stakeholders at all levels, and represent executives with polish and credibility.
• Demonstrated problem-solving abilities with a proactive mindset to anticipate executive needs before they arise.
• Flexibility to work beyond standard business hours when necessary to support executive schedules.

Preferred Qualifications

• Ability to quickly learn new systems, reporting platforms, and business processes when faced with changing regulatory requirements or technology implementations.
• Strong interpersonal savvy with natural ability to build relationships with board members and other teams across diverse cultures and functional areas within a global matrix organization.
• Self-starter mentality with track record of independently initiating and completing projects while maintaining alignment with executive priorities, deadlines, and organizational goals.
• Comfort with ambiguity and change, demonstrating adaptability in shifting priorities.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position

80,000.00 – 90,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Personalized benefits that support personal well-being and growth

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle(“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.