Executive Assistant

JLL; Chicago (IL); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

401(k) plan with company matching

Medical, Dental & Vision

Paid parental leave

Paid Time Off

Daily Pay

Job summary

JLL seeks an Executive Assistant to support its Human Resource Executive Leaders at the Chicago headquarters. The role requires managing confidential strategic matters in a fast-paced environment, anticipating needs with sound judgment and discretion.

Responsibilities include calendar management, travel coordination, creating polished documents, and serving as the primary HR leader contact. Strong MS Office and Teams skills, organizational prowess, and flexibility to work extended hours are

Qualifications

• Three or more years of progressive administrative experience with at least 1 year directly supporting C-level executives in large global organizations.
• Proven track record handling highly confidential information in public company environments.
• Advanced proficiency in Microsoft Office Suite and Teams; ability to leverage tools to improve efficiency and reporting.
• Exceptional organizational and time management abilities with multi-priority handling.
• Superior written and oral communication; ability to represent executives professionally.
• Demonstrated problem-solving mindset to anticipate executive needs.
• Flexibility to work beyond standard hours when necessary.

Responsibilities

• Manage complex calendars across leaders, coordinating across time zones.
• Arrange travel, meetings, and events for board and leadership meetings.
• Prepare correspondence, presentations, and documents for executive signatures.
• Serve as gatekeeper for HR leaders and coordinate stakeholder communications.
• Process expense reports, invoices, and budget allocations with meticulous record-keeping.
• Handle sensitive information with absolute discretion and professionalism.

Skills

Calendar management

Executive support

Discretion and confidentiality

Microsoft Office Suite

Microsoft Teams

Travel logistics

Presentation preparation

Communication skills

Tools

Microsoft Outlook

PowerPoint

Word

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Executive Assistant - JLL

Location: Onsite - Chicago, IL headquarters

What this job involves:

We are seeking an exceptional Executive Assistant to support our Human Resource Executive Leaders at JLL's Chicago headquarters. This role demands a high-performing professional who thrives in a fast-paced environment while managing highly confidential strategic matters. Your ability to anticipate needs, exercise sound judgment, and maintain absolute discretion will be essential to success in this role.

What your day-to-day will look like:

• Managing complex calendars for all leaders, proactivelyidentifyingconflictsand recommending solutions while coordinatingacross global time zones tooptimizetheir schedules.
• Orchestrating travel arrangements, meetinglogistics, and event planning for board meetings, leadership meetings, ensuring seamless execution of all details from venue selection to presentation materials.
• Composing correspondence, preparing presentations, and creating polished documents for executive signature, maintaining the highest standards of accuracy and professionalism in all communications.
• Serving as the primary point of contact and gatekeeper for the HR leaders, screening communications and redirecting inquiries appropriately while providing exceptional stakeholder service across the HR organization and community
• Processing expense reports, wire transfers, invoices, and budget allocations with meticulous attention to detail while maintaining organized executive files, documentation, and ensuring compliance with record-keeping requirements.
• Managing sensitive and confidential information with absolute discretion, demonstrating professional tact in all interactions

Required Qualifications:

• Threeor more years of progressive administrative experience with a minimum of1 year directly supporting C-levelexecutives in large global organizations.
• Proventrack recordofhandling highly confidential and sensitive information with utmost professional discretion, particularly in public company environments where material non-public information requires careful management.
• Advancedproficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and Microsoft Teams, with demonstrated ability to leverage technology tools to enhance efficiency, create presentations, and manage complex data.
• Exceptionalorganizational and timemanagement capabilities with proven ability to manage multiple competing priorities.
• Superiorwritten and oral communication skills with the ability to compose professional correspondence, interact diplomatically with stakeholders at all levels, and represent executives with polish and credibility.
• Demonstratedproblem-solving abilities with a proactive mindset to anticipate executive needs before they arise,
• Flexibility to work beyond standard business hours when necessary to support executive schedules.

Preferred Qualifications:

• Ability to quickly learn new systems, reporting platforms, and business processes when faced with changing regulatory requirements or technology implementations.
• Strong interpersonal savvy with natural ability to build relationships with board members and other teams across diverse cultures and functional areas within a global matrix organization.
• Self-starter mentality with track record of independently initiating and completing projects while maintaining alignment with executive priorities, deadlines, and organizational goals.
• Comfort with ambiguity and change, demonstrating adaptability in shifting priorities.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

80,000.00 - 90,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location: On-site -Chicago, IL

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (\"JLL\") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.