Executive Assistant

States Newsroom

Chapel Hill (NC)

On-site

USD 58,500 - 71,500

Full time

14 days+

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Benefits offered by this job

Premium-free healthcare options

4 weeks of vacation per year

2 weeks of personal leave per year

401K with up to 3% match

12 weeks of parental leave

Job summary

A nonprofit media organization in Chapel Hill, NC is seeking an Executive Assistant to provide high-level administrative support to the CEO and Leadership team. This role involves managing the CEO’s calendar, coordinating meetings, and assisting with fundraising tasks. The ideal candidate has at least 3 years of experience and is highly organized. Competitive salary starting at $65,000 with generous benefits offered.

Qualifications

3+ years of experience directly supporting a CEO or Executive Team.
Ability to adapt quickly to new technologies and priorities.
Discretion in handling confidential information.

Responsibilities

Manage the CEO’s inbox and calendar.
Organize meetings and prepare materials for the CEO.
Support fundraising tasks by research and note-taking.

Skills

Project management

Strong communication skills

Technological aptitude

Multitasking

Confidentiality

Tools

Google Suite

Zoom

Asana

CRMs

Zoho Expense

Job description

Join to apply for the Executive Assistant role at States Newsroom

States Newsroom is seeking a highly organized and efficient Executive Assistant to provide high-level administrative support to the CEO and Leadership team. Based at our headquarters in Chapel Hill, NC, the Executive Assistant will manage a broad range of administrative responsibilities and support fundraising tasks to help streamline workflow and organizational efficiency.

States Newsroom is the nation’s largest state-focused nonprofit news organization, with reporting from every capital. Our work provides key insight on policy and politics at no cost to the reader — no pop-ups, paywalls or ads. After expanding in 2024, States Newsroom employs more than 220 full-time editors, reporters, and support staff covering 39 states; in the remaining 11 states we partner with established nonprofit newsrooms. This role supports the Leadership team in day-to-day operations and fundraising activities to advance our mission.

Key responsibilities include managing the CEO’s inbox and calendar, preparing materials for meetings, coordinating travel and events, and supporting fundraising tasks such as research, donor correspondence, and tracking metrics for fundraising initiatives.

If you are highly organized, adaptable, and excited to support state and local journalism’s essential role in democracy, this job could be a fit.

Job Responsibilities

CEO Support

Manage the CEO’s inbox by organizing incoming correspondence, prioritizing responses and follow-up actions, and exercising judgment that reflects the CEO’s style and approach
Manage the CEO’s calendar, scheduling internal and external meetings and acting as a liaison with external stakeholders
Organize meetings for the CEO by setting up conference calls, assisting with tech needs, and preparing materials for review
Support fundraising-related calls and external meetings by assisting with research and providing notes on previous interactions

Leadership Team Support

Complete administrative tasks to facilitate leadership effectiveness, including scheduling, task tracking, and follow-ups
Facilitate regular Leadership Team meetings with agenda support and note-taking
Track commitments, goals, projects, tasks, and deadlines, and support prioritization and execution
Handle confidential information with discretion and integrity
Prepare and file expense reports for Leadership Team members
Arrange travel and meetings for executive team members and HQ staff retreats and conferences

Other Administrative & Fundraising Tasks

Assist with impact tracking and analytics reporting for fundraising and communications projects
Draft fundraising-related outreach and follow-up communications
Assist with meeting and conference planning and note-taking for semiannual summits and Board meetings
Maintain shared documents and databases for Leadership and HQ staff
Perform other administrative and operational tasks as required

Qualifications & Compensation

We’re looking for someone who demonstrates:

At least 3 years of experience or more directly supporting a CEO, Executive Team, and/or other administrative management in a fast-paced organization
Experience with a variety of tech systems, including Google Suite, Zoom, Asana, CRMs, and expense management platforms like Zoho Expense
Strong technological aptitude and ability to learn new systems quickly
Exceptional project management and multitasking skills
Excellent interpersonal, written and verbal communication skills
Ability to adapt quickly to new technologies and priorities
Great self-direction and the ability to manage up
Strategic thinking and problem-solving approach
Discretion in handling confidential information
Enthusiastic support for the power of journalism in democracy

The minimum salary for this role is $65,000 and rises with experience. Our generous benefits package includes:

Premium-free healthcare options for employees and qualified dependents
4 weeks of vacation per year
2 weeks of personal leave per year
11 paid holidays per year
20 hours of paid volunteer time per year
$75 monthly cell phone reimbursement
$200 cell phone replacement benefit every two years
$75 monthly fitness benefit
401K with up to 3% match
12 weeks of parental leave
Full-service EAP

Authorization to work in the United States is required. At this time, States Newsroom is unable to provide visa sponsorship.

How to Apply

To apply, send a cover letter and resume with at least three professional references to jobs@statesnewsroom.com. Applications will be reviewed as they arrive.

Seniority level