Executive Assistant

Noblis, Inc.; Chantilly (VA); Hybrid; USD 83,000 - 129,000; Full time

Job summary

Noblis in the United States (Virginia) is seeking an Executive Assistant to support the Government leadership team. The role includes managing executive calendars, travel, agendas, and briefing materials, while coordinating meetings and maintaining confidential information.

The position requires active TS/SCI with CI polygraph, US citizenship, and a strong track record in calendar management, briefings, and records handling. Remote/hybrid status may change based on requirements.

Qualifications

• Active TS/SCI with CI Polygraph is required.
• US Citizenship is required.
• Education + experience combinations: Bachelor's(6y), Master's(4y), Associate's(8y), HS diploma(10y).
• Experience creating, delivering, and maintaining the office strategic calendar.
• Scheduling activities, conference rooms, and travel arrangements.
• Conduct briefing, document reviews, and records management.
• Ability to solve problems in a rapidly changing environment and interface with the customer daily.
• Track and respond to office tasks and present briefings.
• Ability to work independently with minimal supervision and manage multiple requests.
• Travel up to 10% within US; lift up to 30 lbs.

Responsibilities

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize meeting materials, agendas, and presentations.
• Coordinate and facilitate executive meetings, including arranging logistics, preparing meeting minutes, and following up on action items.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist in the preparation and submission of reports, presentations, and other documents.
• Conduct research and gather information to support executive decision-making.
• Assist with special projects and other duties as assigned by executives.
• Coordinate, integrate, and execute office administrative functions, personnel in/out processing, and the office Strategic Calendar.
• Provide administrative and technical support to the Government leadership team, cross-office coordination, external mission partners, and other DoW/IC customers.

Skills

Active TS/SCI CI polygraph

US Citizenship

Executive calendar management

Briefings and records management

Problem solving in dynamic environment

Independent work with minimal-supervis

Education

Bachelor's degree

Master's degree

Associate's degree

HS diploma/GED

Job description

Responsibilities

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize meeting materials, agendas, and presentations.
• Coordinate and facilitate executive meetings, including arranging logistics, preparing meeting minutes, and following up on action items.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist in the preparation and submission of reports, presentations, and other documents.
• Conduct research and gather information to support executive decision-making.
• Assist with special projects and other duties as assigned by executives.
• Coordinate, integrate, and execute office administrative functions, personnel in/out processing, and the office Strategic Calendar.
• Provide administrative and technical support to the Government leadership team, cross-office coordination, external mission partners, and other DoW/IC customers.

Required Qualifications

• Active Top Secret/SCI with Counterintelligence (CI) Polygraph.
• US Citizenship is required.
• Bachelor's degree and 6 years of experience OR Master's degree and 4 years of experience OR Associate's degree and 8 years of experience OR HS diploma/GED and 10 years of experience.
• Experience creating, delivering, and maintaining the office strategic calendar.
• Experience scheduling and coordinating activities, conference rooms, and travel arrangements.
• Experience conducting briefing, document reviews, and records management.
• Ability to solve problems in a rapidly changing environment and interface with the customer daily.
• Track and respond to office tasks and build and present briefings.
• Ability to work independently with minimal supervision as well as the ability to manage multiple customer requests simultaneously.
• Travel up to 10% within US.
• Lift up to 30 lbs, walk, bend, drive.

Desired Qualifications

• Degree in Business Administration, Communications, or related field.
• Minimum of 5 years of experience in office Executive Assistant or Administrative Officer functions and processes.
• Experienced coordinating and managing decision documents, directives, work plans, governance documentation, and strategic artifacts.
• Ability to draft, proofread, edit and coordinate correspondence.
• Possess excellent writing and verbal communication skills.
• Experience attending events and capturing minutes and notes.
• Excellent interpersonal skills and the ability to summarize and brief senior level Government leaders.

Overview

Noblis and our wholly owned subsidiaries, Noblis ESI and Noblis MSD, take on some of the nation’s toughest challenges, delivering advanced solutions to our customers’ most critical missions. We bring together leading scientific, engineering, and management expertise in a culture grounded in objectivity and collaboration, ensuring our work creates lasting impact across federal missions.

We work with a broad range of government agenciesin the defense, intelligence, and federal civilian sectors. Learn more and find opportunitiesat careers.noblis.org.

At Noblis, we share a passion for excellence and innovation, and we create an environment where people can do meaningful work while maintaining the balance that keeps them energized and fulfilled. We seek out individuals with a natural curiosity and desire to collaborate and learn. We believe our people are our greatest strength, and we consistently seek exceptionally skilled, mission‑driven professionals who care deeply about doing work that enriches lives and makes our nation safer.

Noblis has earned numerous workplace awards for our culture, our commitment to employee well‑being, and our dedication to meaningful, impactful work. We also maintain a drug‑free workplace.

Remote/hybrid status is subject to change based on Noblis and/or government requirements.

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, age, national origin, religion, physical or mental disability, pregnancy/childbirth and related medical conditions, veteran or military status, or any other characteristics protected by applicable federal, state, or local law.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact us.

EEO is the Law | E-Verify | Right to Work

Total Rewards

At Noblis we recognize and reward your contributions, provide you with growth opportunities, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category. We encourage you to learn more about our total benefits by visiting theBenefitspage on ourCareerssite.

Compensation at Noblis is determined by various factors, including but not limited to, the combination of education, certifications, knowledge, skills, competencies, and experience, internal and external equity, location, clearance level, as well as contract-specific affordability, organizational requirements and applicable employment laws. The projected compensation range for this positionis based on full time status. For part time or on-call staff, compensation is proportionally adjusted based on hours worked. While monetary compensation is important, it's just one component of Noblis’ total compensation package.

Posted Salary Range

USD $82,500.00 - USD $128,925.00 /Yr.