Executive Assistant

Russell Tobin; Cambridge (MA); Hybrid; Full time

Job summary

A leading company is seeking a Sr Associate - Sourcing to provide high-level support for executives. The role requires strong organizational skills and the ability to manage calendars, coordinate meetings, and handle confidential information. Ideal candidates have a bachelor's degree and 5 years of experience in fast-paced environments, particularly in life sciences or operations.

Qualifications

• Minimum 5 years supporting senior executives in high-paced environments.
• Experience in life sciences, operations, or technical functions preferred.

Responsibilities

• Manage complex calendars and organize external meetings.
• Coordinate detailed travel logistics and team activities.

Skills

Organization

Communication

Collaboration

Responsiveness

Discretion

Education

Bachelor's degree or equivalent professional experience

Tools

MS Office

SharePoint

Job description

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Sr Associate - Sourcing @ Russell Tobin | B. Pharma

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Job Description:

Schedule: Full-time (40 hrs./week)

Work Mode: Hybrid – Onsite presence required for critical meetings (approx. 2 days/week; may vary)

Education: Bachelor's degree or equivalent professional experience

Experience: Minimum 5 years supporting senior executives in high-paced, high-visibility environments; life sciences, operations, or technical functions preferred

Key Responsibilities:

Executive Support (SVP & VP):

• Manage complex calendars, prioritizing engagements for efficiency
• Organize external meetings and process expense reports
• Coordinate detailed domestic and international travel logistics
• Register for industry conferences

Team & Office Support:

• Schedule and coordinate internal/external team meetings
• Plan team-building activities and manage office supply needs
• Act as liaison with IT and facilities teams

Required Skills:

• Proven collaboration with cross-functional teams and executive assistants
• Strong organization and prioritization abilities
• Responsiveness and proactive communication
• Discretion in handling confidential information
• Proficiency in MS Office (Outlook, PowerPoint, Excel, Teams) and SharePoint

Payrate Range: $35 to $42/hour on W2.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative and Management

• Industries

  Pharmaceutical Manufacturing and Biotechnology Research

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