Executive Assistant, Contractor

Scorpion Enterprises, LLC; United States; Remote; Full time

Job summary

Scorpion Enterprises, LLC is seeking an Executive Assistant & Office Manager in Addison, Texas. This role involves providing high-level administrative support to a senior Sales Executive while ensuring efficient office operations. The ideal candidate will manage schedules, prepare presentations, and maintain office organization, thriving in a fast-paced environment.

Qualifications

• 5+ years of experience as an Executive Assistant or in a similar administrative support role.
• Proficiency in Microsoft Office tools, particularly Excel and PowerPoint.
• Experience coordinating domestic travel logistics for executives.

Responsibilities

• Manage the Executive’s calendar, prioritize requests, and resolve scheduling conflicts.
• Oversee daily office operations for the Addison location.
• Serve as the primary point of contact for all matters related to the Executive.

Skills

Attention to detail

Organizational skills

Interpersonal communication

Proactive attitude

Tools

Microsoft Excel

Microsoft PowerPoint

Project management tools

Job description

Scorpion is the leading provider of technology and services helping local businesses thrive. We do this by helping customers understand local market dynamics, make the most of their marketing, and deliver experiences their customers will love. We offer tools to know what’s going on with marketing, competitors, and customers. We offer a unique blend of AI support and teams of real human people with local expertise committed to customer success. At Scorpion, we are ready to do whatever it takes to help our clients reach their goals. Our technology and personalized tools bring everything together to help local businesses easily understand their unique business, market, and customer needs. We put SEO, Reviews, Advertising, Email Marketing, Chat and Messaging, Social Media, Website, Lead Management, Appointment Scheduling, and more to work for local businesses. We’re a technology-led service with a human touch.

About the Role

We are looking for an Executive Assistant & Office Manager (Contractor) to support a senior Sales Executive and oversee day-to-day office operations in our Addison, Texas location. This contract will begin in June/July 2025 and run for approximately 12 to 15 weeks (about 480 hours total).

You will provide high-level administrative support to a key Sales leader while ensuring the Addison office runs smoothly and efficiently. From managing schedules and preparing presentations to maintaining a welcoming and organized office environment, your impact will be felt both in how the executive leads and how the team collaborates on-site.

This role requires full on-site presence and is ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in being the go-to person for both executive and office operations.

Expected Hours: 480 hours over 12–15 weeks (40 hours a week)

The hourly range is $40.00-$50.00

What Your Success Will Look Like

Executive Support

• Serve as the primary point of contact for all matters related to the Executive, including those of a highly confidential or critical nature
• Manage the Executive’s calendar, prioritize requests, and resolve scheduling conflicts
• Create high-quality documents, reports, and presentations
• Draft and manage professional correspondence
• Capture meeting notes and ensure timely follow-up on action items
• Coordinate travel and process expense/mileage reports
• Maintain and update contact lists
• Exercise sound judgment in prioritizing requests and responding on behalf of the Executive

Office Management

• Oversee daily office operations for the Addison location
• Manage supplies, vendors, and general office maintenance
• Welcome and assist visitors; coordinate conference room use and in-office meetings
• Support onboarding logistics and partner with internal teams for IT and facilities needs

Who You Are And What You Bring

• 5+ years of experience as an Executive Assistant or in a similar administrative support role
• Proven attention to detail and strong organizational skills
• A personable and approachable demeanor with excellent interpersonal communication
• A self-starter mindset with a proactive, “go-getter” attitude
• Experience coordinating domestic travel logistics for executives
• Proficiency in Microsoft Excel and PowerPoint, with the ability to create polished presentations
• Familiarity with project management tools such as Monday.com, Basecamp, Jira, or Team Gantt (preferred)

Scorpion is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, or physical or mental disability. We believe in creating a dynamic work environment that values diversity and inclusion.

Scorpionparticipatesin the E-Verify program to confirm employment authorization of all newly hired employees.TheE-Verify process is completed during new hire onboarding and completion of the Form I-9, Employment Eligibility Verification, at the start of employment.E-Verify is not used as a tool to pre-screen candidates.For more information on E-Verify, please visitwww.uscis.gov .

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