Executive Assistant

Disney Cruise Line - The Walt Disney Company; Burbank (CA); On-site; Confidential; Full time

Benefits offered by this job

Bonus potential

Long-term incentive units

Medical benefits

Financial benefits

Job summary

Disney Music Group in Burbank, CA is seeking an Executive Assistant to provide high-level administrative and operational support to senior leaders, including the SVP, Commerce & Digital and VP, Sales & Digital. The role serves as a central coordination point across Commerce, Sales, Digital Marketing, and external partners.

The ideal candidate will be a proactive self-starter who maintains confidentiality, demonstrates strong communication and organizational skills, and can manage multiple

Qualifications

• 2+ years of experience supporting executives, administration, project coordination, or similar functions.
• Advanced proficiency in Microsoft Office Suite, including Teams, Excel, Word.
• Strong written, verbal, and interpersonal communication skills.
• Excellent organizational, project management, and time-management abilities.
• Demonstrated ability to prioritize multiple responsibilities and meet deadlines.
• Proven ability to manage confidential information with discretion.
• Ability to work independently while collaborating across teams.

Responsibilities

• Provide day-to-day administrative support for senior executives, including calendar management, meeting scheduling, and travel arrangements.
• Expense reporting and correspondence management.
• General office administration and coordination of department meetings, presentations, and events.
• Maintain filing systems and secure handling of confidential information.
• Coordinate visitor access, parking, and security requests.
• Back up processing invoices and support special projects.

Skills

Calendar management

Executive support

Discretion

Communication

Time management

Problem-solving

Stakeholder coordination

Microsoft Office

Tools

Microsoft Office Suite

Teams

Excel

Word

Job description

Disney Music Group is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide executive support, departmental coordination, facilities back up support, administration support, and operational support for senior leadership within the organization. These leaders include SVP, Commerce & Digital and the VP, Sales & Digital, as well as ad hoc other executives and leaders within those teams.

This role serves as a central point of coordination across Commerce, Sales, Digital Marketing, emerging technology, and external business partners. This role will provide administrative support to senior leaders.

Reporting directly to the SVP, Commerce & Digital, the ideal candidate will be a resourceful self-starter who thrives in a fast-paced environment, exercises sound judgment, manages confidential information with discretion, and demonstrates exceptional communication, organizational, and problem-solving abilities.

Responsibilities:

• Provide day-to-day administrative support for senior executives, including:

• Calendar management

• Meeting scheduling and coordination

• Travel arrangements

• Expense reporting

• Correspondence management

• General office administration

• Coordinate department meetings, presentations, conference calls, and special events.

• Maintain organized physical and electronic filing systems.

• Exercise professionalism and discretion when handling confidential information.

• Serve as departmental Record Retention Coordinator.

• Coordinate visitor access, parking accommodation, and security requests.

• Update and maintain workplace resources, partner contact lists.

• Provide back up support for routing and processing invoices for payment.

• Support special projects and departmental initiatives.

• Required Education, Experience, Skills & Training

Basic Qualifications:

• 2+ years of experience supporting executives, administration, project coordination, or similar functions.

• Previous experience in a professional office environment.

• Advanced proficiency in Microsoft Office Suite, including Teams, Excel, Word

• Strong written, verbal, and interpersonal communication skills.

• Excellent organizational, project management, and time-management abilities.

• Demonstrated ability to prioritize multiple responsibilities and meet competing deadlines.

• Strong attention to detail and commitment to accuracy.

• Proven ability to manage confidential information with discretion.

• Ability to work independently while maintaining strong collaboration across teams.

• Strong problem-solving, analytical, and decision-making skills.

• Ability to build and maintain positive relationships with stakeholders at all levels of the organization.

• Positive attitude, flexibility, and willingness to support evolving business needs.

The hiring range for this position in Burbank, CA is $79,400.00 to $106,400.00. per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.