Executive Assistant

Disney Experiences; Celebration (FL); On-site; USD 51,500 - 68,900; Full time

Benefits offered by this job

Health benefits

Savings benefits

Educational opportunities

Job summary

Disney Experiences in Celebration, FL is seeking an experienced Executive Assistant to manage daily operations for team leaders across multiple business units. The role demands exceptional communication and organizational skills, as you'll work closely with senior executives, handle sensitive information, and support various administrative tasks.

The ideal candidate will bring 3-5 years of experience in a similar role and possess a strong proficiency in Microsoft Office and other tools. A positive, solutions-oriented mindset is essential. Benefits include a competitive salary and a comprehensive package unique to Disney.

Qualifications

• At least 3-5 years supporting an Executive or equivalent experience.
• Complete reliability handling confidential, highly sensitive information.
• Very strong organizational skills and attention to detail.

Responsibilities

• Manage daily operations for leaders overseeing Project Management and Creative functions.
• Prepare presentations and draft correspondence.
• Mentor and train other support professionals.

Skills

Written and verbal communication skills

Multi-tasking

Organizational skills

Attention to detail

Emotional intelligence (EQ)

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

SAP

Confluence

Concur

Windows

Job description

Job Summary

As the in‑house creative marketing agency for The Walt Disney Company, our deep integration across business lines enables us to create work that resonates, inspires, and sparks endless possibilities.

We foster an environment built on respect, collaboration, and bold thinking—where creativity thrives and boundaries are pushed. Our passion drives purposeful marketing that transforms ideas into extraordinary experiences. We look forward to learning more about you!

Responsibilities

You will manage the daily operations for leaders overseeing Project Management and Creative functions across multiple U.S. business units. This role requires direct interaction with senior executives and their teams, handling highly confidential information, coordinating meetings, preparing presentations, and drafting correspondence. Building strong partnerships with the executives you support is essential, as is a thorough understanding of their business priorities and the broader Disney Experiences segment. The ideal candidate combines exceptional administrative expertise with a positive, solutions‑oriented mindset and a commitment to exceeding expectations.

On any given day you might:

• Interface directly with other senior executives and their support teams.
• Manage multiple calendars to enable efficient scheduling of requested meetings across multiple time zones.
• Schedule conference rooms, meetings, and video chats.
• Understand the day’s events so you can be strategic about how you direct competing priorities.
• Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles.
• Handle extremely confidential, sensitive information.
• Prepare regular reports and summaries including time reporting and financial accounts.
• Assist with preparation of presentations and other client‑facing communications.
• Support tracking and billing of freelance resources.
• Collaborate on projects / Cast requests by conducting research, writing and fact‑checking.
• Create a multi‑city travel itinerary, considering time zones and other critical factors.
• Assist with onboarding new employees and be the friendly face that others count on.
• Mentor and train other support professionals in hard skills and soft skills.
• Act as casual buyer of all office supplies for the department and manage purchase orders and vendor contracts.
• Manage external inquiries for products and services, such as sales calls from external vendors and organizations.
• Provide flexibility to back up other departments when needed.

Requirements

• At least 3‑5 years supporting an Executive or equivalent experience.
• Sharp written and verbal communication skills, including impeccable grammar and a rich vocabulary.
• Ability to multi‑task and prioritize deadlines and deliverables.
• Strong proficiency with computers, phones, office equipment, Microsoft Office, SAP, Confluence, Concur, and Windows.
• A calm head and steady hand to deal with the unexpected.
• EQ skills to build bridges, forge alliances, and encourage collaboration.
• Complete reliability handling confidential, highly sensitive information.
• Confidence to learn new programs when necessary.
• Some flexibility in your schedule; we value work/life balance but may need extra time occasionally.
• Very strong organizational skills and attention to detail.
• A highly professional demeanor, positive outlook, and a can‑do attitude.

Preferred skills

• Experience at The Walt Disney Company.
• Experience working in a large public corporation.

Education

Optional bachelor’s degree and/or equivalent experience.

Benefits

Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits.

Compensation

The hiring range for this position in Celebration, FL is $51,500 – $68,900 per year. The base pay actually offered will take into account internal equity and may vary depending on the candidate’s geographic region, job‑related knowledge, skills, and experience among other factors. A bonus and/or long‑term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, depending on the level and position offered.