Executive Assistant

Neighborhood Health Center of WNY, Inc.; Buffalo (NY); On-site; USD 62,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

403b match

HSA with employer contribution

Wellbeing programs

Education opportunities

Paid time off

Job summary

Neighborhood Health Center of WNY, Inc. seeks an Executive Assistant to the President & CEO to optimize scheduling, prepare for meetings, and streamline administrative workflows. You will act as the strategic right-hand to the CEO, coordinating with senior leaders and supporting organizational priorities.

The role requires strong judgment, calendar management, and professional communication. Based at the Northwest location in Buffalo, NY, with occasional off-site duties.

Qualifications

• Bachelor's degree or equivalent professional experience.
• 5+ years of executive assistant experience preferred.
• Strong prioritization and critical thinking required.
• Excellent attention to detail and accuracy.
• Clear, empathetic communication and professionalism.
• Resiliency and problem-solving in fast-paced environments.
• Teamwork and collaboration with leadership.
• Proficiency in reading, writing and speaking English.
• Spanish language preferred.

Responsibilities

• Anticipates and prioritizes the CEO's needs, using sound judgment to manage information, logistics, and workflow in support of strategic leadership.
• Owns and optimizes the CEO's calendar by proactively prioritizing competing demands, ensuring alignment with organizational priorities.
• Partners with the leadership team to prepare, refine, and coordinate high-quality materials for CEO review.
• Facilitates clear, professional, and timely communication on behalf of the CEO.
• Plans and executes executive travel, events, and organizational acknowledgements.

Skills

Executive support

Prioritization

Attention to detail

Empathy and kindness

Resilience

Team collaboration

English fluency

Spanish preferred

Education

Bachelor's degree or equivalent experience

Job description

The executive assistant optimizes the capacity of the President & CEO. --- If you believe healthcare is a right, that everyone deserves high quality care so they can enjoy their highest level of health and wellbeing, and you value each person's individual story consider joining us at Neighborhood! As executive assistant youll play an important role in the success of the organization by supporting the President & CEO and other senior leaders.

About the Role:

Youll be the strategic right-hand to the President & CEO, managing complex schedules, preparing for meetings and overseeing administrative workflows.

Responsibilities include:

• Anticipates and prioritizes the CEOs needs, using sound judgment to manage information, logistics, and workflow in support of strategic leadership
• Owns and optimizes the CEOs calendar by proactively prioritizing competing demands, ensuring alignment with organizational priorities
• Partners with the leadership team to prepare, refine, and coordinate high-quality materials for CEO review
• Facilitates clear, professional, and timely communication on behalf of the CEO
• Plans and executes executive travel, events, and organizational acknowledgements

You will be based at our Northwest location, 155 Lawn Ave, Buffalo NY 14207 but may occasionally be asked to stop at another location.

What its Like to Work at Neighborhood:

The top three words employees say describe the work environment are: teamwork, supportive, kind. These are from an anonymous survey of Neighborhood employees for the Buffalo Business First Best Places to Work competition. Neighborhood earned finalist distinction in the competition for four consecutive years. We are a group of flexible and kind individuals who are open to each others ideas, and see opportunities to innovate and find solutions when challenges arise.

Education and Skills:

• Bachelor's degree or equivalent professional experience
• 5 years or more of experience preferred
• Critical thinking and the ability to prioritize competing demands
• Strong attention to detail and accuracy
• Kindness; you treat each person with respect and compassion, valuing each persons story
• Resiliency; you see opportunities to innovate and find solutions when challenges arise
• Teamwork; you are open to others unique perspectives, and will collaborate to meet shared goals
• Able to read, write and speak the English language.
• A second language of Spanish preferred

What We Offer:

Compensation:

• $61,500 - $65,000 annually, based on a full time 40 hour work week.
• Individual compensation is based on various factors unique to each candidate, including skill set, experience, qualifications, and other position related components.

Benefits:

• Youll have options for medical, dental, life, and supplemental insurance.
• We also offer a 403b match, health savings accounts with employer contribution, wellbeing programs, continuing education opportunities, generous paid time off, holidays.

About Neighborhood:

Neighborhood Health Center is the largest and longest serving Federally Qualified Health Center in Western New York, and is the highest ranked health center for quality in the region. We provide primary and integrated healthcare services all under one roof, regardless of a persons ability to pay. Services include internal/family medicine, pediatrics, OB-GYN, dentistry, podiatry, psychiatry, vision care, nutrition and behavioral health counseling, and pharmacy services. Were working toward a Western New York where all enjoy their highest level of health and wellbeing. Neighborhood Health Center is an equal opportunity employer.