Executive Assistant

Kids for the Future; Buffalo (NY); On-site; USD 62,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Supplemental insurance

403(b) retirement match

Health savings account

Wellbeing programs

Continuing education opportunities

Paid time off

Public holidays

Job summary

Neighborhood Health Center is seeking an Executive Assistant to support the President & CEO and other senior leaders. Based at the Northwest location in Buffalo, the role involves managing complex calendars, preparing for meetings, and overseeing administrative workflows.

You will be the strategic right-hand to the CEO, prioritizing competing demands, coordinating travel and events, and collaborating with the leadership team to produce high-quality materials for reviews.

Qualifications

• Bachelor's degree or equivalent professional experience.
• 5+ years of experience preferred.
• Critical thinking and the ability to prioritize competing demands.
• Strong attention to detail and accuracy.
• Kindness; you treat each person with respect and compassion, valuing each person’s story.
• Resiliency; you see opportunities to innovate and find solutions when challenges arise.
• Teamwork; you are open to others’ unique perspectives, and will collaborate to meet shared goals.
• Able to read, write and speak English; Spanish is a plus.

Responsibilities

• Anticipates and prioritizes the CEO’s needs, using sound judgment to manage information, logistics, and workflow in support of strategic leadership.
• Owns and optimizes the CEO’s calendar by proactively prioritizing competing demands, ensuring alignment with organizational priorities.
• Partners with the leadership team to prepare, refine, and coordinate high-quality materials for CEO review.
• Facilitates clear, professional, and timely communication on behalf of the CEO.
• Plans and executes executive travel, events, and organizational acknowledgements.

Skills

Critical thinking

Attention to detail

Discretion in handling information

Time management

Communication

Teamwork

Bilingual (English/Spanish)

Education

Bachelor's degree or equivalent professional experience

Job description

• Location 155 Lawn Avenue,Buffalo, NY, 14207,United States
• Base Pay $61,500.00 - $65,000.00 / Year
• Job Category Operations
• Employee Type Exempt FT
• Required Degree 4 Year Degree
• Manage Others No

The executive assistant optimizes the capacity of the President & CEO.

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If you believe healthcare is a right, that everyone deserves high quality care so they can enjoy their highest level of health and wellbeing, and you value each person's individual story – consider joining us at Neighborhood!

As executive assistant you’ll play an important role in the success of the organization by supporting the President & CEO and other senior leaders.

About the Role:

You’ll be the strategic right-hand to the President & CEO, managing complex schedules, preparing for meetings and overseeing administrative workflows. Responsibilities include:

• Anticipates and prioritizes the CEO’s needs, using sound judgment to manage information, logistics, and workflow in support of strategic leadership
• Owns and optimizes the CEO’s calendar by proactively prioritizing competing demands, ensuring alignment with organizational priorities
• Partners with the leadership team to prepare, refine, and coordinate high-quality materials for CEO review
• Facilitates clear, professional, and timely communication on behalf of the CEO
• Plans and executes executive travel, events, and organizational acknowledgements

You will be based at our Northwest location, 155 Lawn Ave, Buffalo NY 14207 but may occasionally be asked to stop at another location.

What it’s Like to Work at Neighborhood:

The top three words employees say describe the work environment are: teamwork, supportive, kind . These are from an anonymous survey of Neighborhood employees for the Buffalo Business First Best Places to Work competition. Neighborhood earned “finalist” distinction in the competition for four consecutive years. We are a group of flexible and kind individuals who are open to each other’s ideas, and see opportunities to innovate and find solutions when challenges arise.

Education and Skills:

• Bachelor's degree or equivalent professional experience
• 5 years or more of experience preferred
• Critical thinking and the ability to prioritize competing demands
• Strong attention to detail and accuracy
• Kindness; you treat each person with respect and compassion, valuing each person’s story
• Resiliency; you see opportunities to innovate and find solutions when challenges arise
• Teamwork; you are open to others’ unique perspectives, and will collaborate to meet shared goals
• Able to read, write and speak the English language. A second language of Spanish preferred

What We Offer:

Compensation: $61,500 - $65,000 annually, based on a full time 40 hour work week. Individual compensation is based on various factors unique to each candidate, including skill set, experience, qualifications, and other position related components.

Benefits: You’ll have options for medical, dental, life, and supplemental insurance. We also offer a 403b match, health savings accounts with employer contribution, wellbeing programs, continuing education opportunities, generous paid time off, holidays.

About Neighborhood:

Neighborhood Health Center is the largest and longest serving Federally Qualified Health Center in Western New York, and is the highest ranked health center for quality in the region. We provide primary and integrated healthcare services all under one roof, regardless of a person’s ability to pay. Services include internal/family medicine, pediatrics, OB-GYN, dentistry, podiatry, psychiatry, vision care, nutrition and behavioral health counseling, and pharmacy services. We’re working toward a Western New York where all enjoy their highest level of health and wellbeing.

Neighborhood Health Center is an equal opportunity employer.

Requirements

Education and Skills:

• Bachelor's degree or equivalent professional experience
• 5 years or more of experience preferred
• Critical thinking and the ability to prioritize competing demands
• Strong attention to detail and accuracy
• Kindness; you treat each person with respect and compassion, valuing each person’s story
• Resiliency; you see opportunities to innovate and find solutions when challenges arise
• Teamwork; you are open to others’ unique perspectives, and will collaborate to meet shared goals
• Able to read, write and speak the English language. A second language of Spanish preferred