Executive Assistant

The Walt Disney Company; Bristol (CT); On-site; USD 79,000 - 106,000; Full time

Benefits offered by this job

Bonus potential

Long-term incentive units

Medical benefits

Job summary

The Walt Disney Company in Bristol, CT is seeking an Executive Assistant II to provide comprehensive administrative support to four executives, including calendar management, travel arrangements, and expense processing. You will handle meeting materials, events, and space planning while maintaining the highest confidentiality and professional relationships across ESPN and Disney teams.

The role requires at least 5 years of related experience, advanced MS Office skills, and exceptional

Qualifications

• Minimum of 5 years of related executive administrative support in generally comparable functions.
• Strong organizational skills and attention to detail with multitasking.
• Proficient in Microsoft Office with ability to learn ECS databases.
• Excellent written and verbal communication with diverse stakeholders.

Responsibilities

• Assist 4 executives with administrative support and calendar coordination.
• Manage travel arrangements and expense reports.
• Prepare meeting materials and coordinate events and rooms.
• Maintain confidentiality and manage high-level relationships.
• Interact with ESPN, Disney, and external contacts on behalf of executives.

Skills

Executive support

Time management

Communication skills

Attention to detail

Education

High School Diploma

Associate or Bachelor’s degree

Tools

Microsoft Office

Job description

The Executive Assistant II will provide administrative support to 4 executives including: the SVP ESPN Creative Studio, the VP Animation, Graphics Innovation, Playout, Edit, the VP, Content Integration & Synergy Solutions, and the VP Visual Storytelling. This includes, but is not limited to, calendar management, preparing and tracking expense reports, making travel arrangements, and preparing meeting materials. The ideal candidate is a detail-oriented individual capable of achieving results in a fast-paced environment and should possess an ability to maintain confidentiality and manage high-level relationships with sensitivity.

Responsibilities

• Assists 4 executives in providing a wide range of administrative support functions focused upon the needs of assigned executives.
• Conducts a wide range of assignments derived from the duties and responsibilities of the executive(s) served; specific functions may include:
• Coordinating and maintaining Outlook calendars.
• Gathering materials for events such as meetings & presentations.
• Administering travel arrangements and related travel and entertainment expense reports.
• Books conferences rooms for executives supported by the role.
• Coordinating team events.
• Coordinates the administration, logistics and flow of the work for the assigned executives.
• Provides office management including space planning as needed, printer, mail distribution and calendar maintenance for specified conference rooms.
• Maintains the highest standards of confidentiality and tact.
• Interacts with a wide variety of ESPN, Disney, and external contacts on behalf of the executives assigned.

Basic Qualifications

• Minimum of 5 years of related executive administrative support in generally comparable functions.
• Demonstrates the following: Executive and individual time management, conflict management, business acumen, planning and execution.
• Strong organizational skills and the ability to pay close attention to detail while handling multiple, simultaneous requests.
• Timely follow up.
• Proficient in Microsoft Office applications, with ability to quickly learn any ECS specific databases used by the executive(s) supported.
• Has advanced oral and written communication skills; demonstrates a high sensitivity to the purposes and motivations of the persons desiring contact with the assigned executive(s); ability to work effectively with a diverse group.
• Highly empathetic, self-starter who is tech savvy and solution oriented.
• Builds relationships across ECS, ESPN, Disney and with external partners.

Required Education

• High School Diploma.

Preferred Education

• Associate or bachelor’s degree or equivalent work experience.

#ESPNMedia

The hiring range for this position in Bristol, CT is $79,400 to $106,400 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.