Executive Assistant

Actalent; Boston (MA); Hybrid; USD 28,413 - 40,467; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Life Insurance

Job summary

Actalent is seeking an Executive Assistant in Boston to provide high-level administrative support to departmental leadership, including Division Chiefs and the Vice Chair of Research. You will coordinate complex calendars, travel, communications, and documents, while maintaining confidentiality and professional standards.

This hybrid contract role requires strong organization and independent work in a fast-paced healthcare/academic environment, with frequent collaboration across faculty, staff,

Qualifications

• Bachelor's degree preferred or equivalent combination of education and experience.
• 3+ years of executive or sr-level administrative support experience, preferably in an academic medical center, healthcare, or research environment.
• Demonstrated ability to manage competing priorities and support multiple leaders simultaneously.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Exceptional organizational, communication, and interpersonal skills.
• Strong attention to detail and ability to maintain confidentiality.
• Ability to work independently, exercise sound judgment, and thrive in a fast-paced environment.

Responsibilities

• Provide comprehensive administrative support to the Interventional Radiology Division Chief, Neuroradiology Division Chief, and Vice Chair of Research.
• Manage complex calendars, schedules, and meeting coordination across multiple leaders and stakeholders.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and travel logistics.
• Prepare and maintain curriculum vitae (CVs), faculty bios, and other professional documents.
• Process reimbursements, expense reports, and related administrative transactions in accordance with organizational policies.
• Organize and support meetings, conferences, presentations, and special events, including preparation of materials and follow-up action items.
• Serve as a point of contact between executive leadership, faculty, staff, and external partners.
• Handle confidential and sensitive information with a high degree of discretion and professionalism.
• Assist with departmental projects, reporting requirements, and operational initiatives as needed.
• Provide cross-coverage and backup support for other sr administrative staff to ensure continuity of departmental operations.
• Identify opportunities to improve administrative processes and enhance operational efficiency.

Skills

MS Office Suite

Calendar management

Travel coordination

Communication

Confidentiality

Independent work

Education

Bachelor's degree or equivalent

Tools

Outlook

Word

Excel

PowerPoint

Teams

PeopleSoft/eProcurement tools

Job description

Job Title: Executive Assistant

Position Summary

The Executive Assistant provides high-level administrative support to departmental leadership, ensuring efficient daily operations and seamless coordination of executive activities. This role supports the Interventional Radiology Division Chief, Neuroradiology Division Chief, and the Vice Chair of Research, serving as a trusted resource for complex scheduling, travel coordination, communications, and administrative operations.

Key Responsibilities

• Provide comprehensive administrative support to the Interventional Radiology Division Chief, Neuroradiology Division Chief, and Vice Chair of Research.
• Manage complex calendars, schedules, and meeting coordination across multiple leaders and stakeholders.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and travel logistics.
• Prepare and maintain curriculum vitae (CVs), faculty bios, and other professional documents.
• Process reimbursements, expense reports, and related administrative transactions in accordance with organizational policies.
• Organize and support meetings, conferences, presentations, and special events, including preparation of materials and follow-up action items.
• Serve as a point of contact between executive leadership, faculty, staff, and external partners.
• Handle confidential and sensitive information with a high degree of discretion and professionalism.
• Assist with departmental projects, reporting requirements, and operational initiatives as needed.
• Provide cross-coverage and backup support for other sr administrative staff to ensure continuity of departmental operations.
• Identify opportunities to improve administrative processes and enhance operational efficiency.

Qualifications

• Bachelor's degree preferred or equivalent combination of education and experience.
• 3+ years of executive or sr-level administrative support experience, preferably in an academic medical center, healthcare, or research environment.
• Demonstrated ability to manage competing priorities and support multiple leaders simultaneously.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Exceptional organizational, communication, and interpersonal skills.
• Strong attention to detail and ability to maintain confidentiality.
• Ability to work independently, exercise sound judgment, and thrive in a fast-paced environment.

Work Environment

This position operates in a hybrid work environment, with three days per week required in the office and the remaining time worked remotely. The role is based in a professional healthcare setting and involves frequent use of Microsoft Office applications (Outlook, Word, Excel) and enterprise systems such as PeopleSoft and eProcurement tools. The workday involves significant computer-based tasks, coordination with clinical, administrative, and educational staff, and participation in meetings and events. The environment emphasizes professionalism, confidentiality, and collaboration to support high-quality healthcare operations.

Job Type & Location

This is a Contract position based out of Boston, MA.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Boston,MA.

Application Deadline

This position is anticipated to close on Aug 10, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.