Executive Assistant

LeadMagic; Boston (MA); Remote; USD 100,000 - 125,000; Full time

Job summary

LeadMagic, a fast-growing SaaS company, is seeking a proactive Executive Assistant to support their CEO. Responsibilities include managing schedules, coordinating projects, and ensuring effective communication. The role offers an opportunity to grow into leadership within a remote-first team.

Benefits

Remote-first, async-friendly team

Direct work with the founder/CEO

Opportunity for growth into leadership roles

Qualifications

• 3–7 years supporting executives or operations in a remote setting.
• Comfortable with digital tools and familiarity with AI tools.
• Willing to undergo a background check.

Responsibilities

• Manage the CEO’s calendar and meeting logistics.
• Prepare agendas and organize follow-ups for key meetings.
• Draft emails and internal communications on behalf of the CEO.

Skills

Communication

Organization

Accountability

Tools

Google Suite

Notion

Slack

Job description

Executive Assistant to the CEO

Remote (U.S.-based, EST preferred) | Contract-to-Hire

About the Role

LeadMagic is a fast-growing SaaS company helping B2B teams enrich, validate, and activate data at scale. We’re looking for a proactive, detail-oriented Executive Assistant to support our CEO across daily operations, scheduling, internal comms, and special projects.

This is a high-trust, high-impact role where you’ll help drive alignment, reduce friction, and bring structure to a fast-moving environment.

What You’ll Do

Manage the CEO’s calendar, priorities, and meeting logistics

Prepare agendas, take notes, and organize follow-ups for key meetings

Draft and respond to emails and internal requests on behalf of the CEO

Create documents, slide decks, summaries, and internal updates

Coordinate hiring pipelines, content projects, and async team comms

Join Zoom meetings to capture action items and ensure accountability

What We’re Looking For

Full-time availability, 9AM–5PM EST (Monday–Friday)

3–7 years supporting executives or operations in a remote setting

️ Strong communicator, both written and verbal

Exceptionally organized with a bias toward follow-up and accountability

Comfortable with digital tools like Google Suite, Notion, and Slack

Familiarity with AI tools (e.g., ChatGPT) for drafting and automation

U.S.-based and legally authorized to work

Willing to undergo a background check

Nice to Have

Experience in a SaaS or startup environment

Project coordination or light operations experience

️ Exposure to engineering or technical recruiting

Social media content or light marketing coordination

Why Join Us

Remote-first, async-friendly team (core working hours)

Work directly with the founder/CEO of a profitable SaaS company

Opportunity to grow into Chief of Staff or Ops leadership

Competitive monthly rate of $5,500–$7,000

How to Apply

Please apply directly through this LinkedIn form.

No agencies or recruiters — direct applicants only.