Executive Assistant

EMD Serono, Inc.; Billerica (MA); On-site; USD 45,000 - 69,000; Full time

Benefits offered by this job

Health insurance

Paid time off (PTO)

Retirement contributions

Other perquisites

Bonuses (sales or performance-based)

Job summary

EMD Serono, Inc. is seeking an experienced Executive Assistant to provide high-level administrative support to the Senior Vice President. The role involves managing calendars, coordinating travel, drafting correspondence, and preparing presentations with strict confidentiality.

The ideal candidate has 5+ years supporting executives, excellent communication skills, and a professional demeanor. Candidates must be eligible to work in the United States; the role does not offer sponsorship.

Qualifications

• 5+ years of experience supporting executives.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide high-level administrative support to the SVP.
• Manage calendar, coordinate meetings, travel arrangements, and prepare documents.
• Plan meetings, take minutes, and follow up on action items.
• Act as liaison with internal/external stakeholders and maintain relationships.
• Uphold confidentiality and professionalism in a fast-paced environment.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Education

High School Diploma or GED

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

Work Your Magic with us! Start your next chapter and join EMD Serono.

Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.

United As One for Patients, our purpose in Healthcare is to help create, improve and prolong lives. We develop medicines, intelligent devices and innovative technologies in therapeutic areas such as Oncology, Neurology and Fertility. Our teams work together across 6 continents with passion and relentless curiosity in order to help patients at every stage of life. Joining our Healthcare team is becoming part of a diverse, inclusive and flexible working culture, presenting great opportunities for personal development and career advancement across the globe.

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.

Your Role

In this role you will provide high-level administrative support to the SVP and ensure the smooth operation of the office. The Executive Assistant will handle a wide range of administrative and executive support-related tasks and will be able to work independently with little or no supervision. This role demands a high level of confidentiality and professionalism and requires flexibility and adaptability in a fast-paced environment, with the ability to proactively anticipate needs and provide solutions.

Responsibilities Include But Are Not Limited To

• Administrative Support: Manage the SVP’s calendar, schedule meetings, and coordinate travel arrangements, Prepare and edit correspondence, communications, presentations, and other documents, handle incoming and outgoing communications, including emails, phone calls, and mail.
• Meeting Coordination: Plan, organize, and coordinate meetings, conferences, and events. Prepare agendas, take meeting minutes, and follow up on action items. Ensure the SVP is well-prepared for meetings with relevant materials and information.
• Project Management: Assist in the planning and execution of projects and initiatives led by the SVP. Track progress and provide updates on key projects and deadlines.
• Stakeholder Management: Act as a liaison between the SVP and internal/external stakeholders. Build and maintain positive relationships with key contacts and departments.
• Confidentiality and Discretion: Handle sensitive information with the utmost confidentiality and discretion. Maintain professionalism and a high level of confidentiality in all interactions.

Who You Are

Minimum Qualifications

• High School Diploma or GED.
• 5+ years of experience supporting executives.

Preferred Qualifications

• Bachelor's Degree.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Experience in an executive assistant role in the pharmaceutical or healthcare industry.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• High level of professionalism, confidentiality, and discretion.
• Strong problem-solving skills and attention to detail.
• Knowledge of industry-specific terminology and processes.

Pay Range for this position: $33 - $50 / hour

The offer range represents the anticipated low and high end of the base pay compensation for this position. The actual compensation offered will be determined by factors such as location, level of experience, education, skills, and other job-related factors. Position may be eligible for sales or performance-based bonuses.

Benefits offered by the Company include:

• Health insurance
• Paid time off (PTO)
• Retirement contributions
• Other perquisites
• Bonuses (sales or performance-based)

RSREMD

What we offer:

We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We believe that this variety drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!