Executive Assistant

Ursa Major Technologies; Berthoud (CO); On-site; USD 82,000 - 102,000; Full time

Benefits offered by this job

Unlimited PTO

Parental leave

Health insurance

401k with company match

Dental and vision insurance

HSA/FSA

Job summary

Ursa Major Technologies in Colorado is seeking an Executive Assistant to the President to manage the President's calendar, travel, and day-to-day communications, ensuring seamless coordination across the organization.

You will partner with the Executive Team Scheduler and Office Coordinator to arrange meetings, prepare materials, and protect confidential information while delivering high‑level support in a fast-paced environment.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant work experience.
• 3+ years of executive administrative support experience, including experience supporting C-suite or senior executive leaders.
• Proven ability managing complex calendars across multiple time zones and coordinating international travel.
• Excellent written and verbal communication with a professional presence.

Responsibilities

• Serve as the primary contact for the President's calendar and scheduling across internal/external meetings.
• Manage all aspects of domestic and international travel arrangements and itineraries.
• Provide comprehensive administrative support, including correspondence, document prep, and meeting materials.
• Coordinate meetings, visits, and events involving the President and leadership teams.
• Anticipate scheduling needs, exercise sound judgment, and escalate as needed.
• Collaborate with Executive Operations and Office Coordinator to align executive meetings and on-site logistics.
• Maintain confidentiality and handle sensitive information appropriately.

Skills

Executive calendar management

Travel coordination (domestic & intl)

Professional communication with senior

Confidentiality & discretion

Independent multi-tasking

Education

Bachelor's degree or equivalent

Tools

Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)

Job description

The future of aerospace and defense starts here.

Ursa Major was founded to revolutionize how America and its allies access and apply high-performance propulsion, from hypersonics to solid rocket motors, satellite maneuvering and launch. We design and deliver propulsion and defense systems that solve the most urgent and critical national security demands.

The Executive Assistant to the President provides dedicated administrative and operational support to the President of Ursa Major. This role is responsible for managing the President's calendar, travel, communications, and day-to-day administrative needs, ensuring efficient coordination of Presidential activities and priorities. The Executive Assistant works closely with Executive Operations and other administrative support functions to ensure seamless coordination across the organization.

Key Responsibilities

• Serve as the primary point of contact for the President's calendar, coordinating internal and external meetings, managing scheduling conflicts, and ensuring executive time is aligned with business needs.
• Manage all aspects of the President's domestic and international travel, including bookings, itinerary development, ground transportation, and schedule adjustments.
• Provide comprehensive administrative support to the President, including assisting with correspondence, communications, document and presentation preparation, meeting materials, and other executive support activities.
• Coordinate meetings, visits, and events involving the President, including scheduling, attendee communications, meeting preparation, and follow-up coordination as needed.
• Proactively anticipate administrative and scheduling needs, exercising sound judgment in managing requests, resolving conflicts, and escalating matters appropriately.
• Work collaboratively with the Executive Team Scheduler and Executive Operations Manager to coordinate shared executive meetings, schedules, and company-wide leadership activities.
• Partner with the Office Coordinator to ensure meetings and events are supported with appropriate facilities, catering, visitor coordination, and other on-site logistics.
• Maintain confidentiality and professionalism when handling sensitive executive, personnel, and business information.

Required Qualifications

• Bachelor's degree or equivalent combination of education and relevant work experience.
• 3+ years of executive administrative support experience, including experience supporting C-suite or senior executive leaders.
• Demonstrated proficiency managing complex executive calendars, coordinating meetings across multiple time zones, and resolving scheduling conflicts.
• Experience coordinating domestic and international executive travel, including bookings, itineraries, and related logistics.
• Excellent written and verbal communication skills, with a professional presence and the ability to interact effectively with senior leaders and external stakeholders.
• Strong organizational skills, attention to detail, and the ability to manage competing responsibilities independently.
• Sound judgment, discretion, and the ability to handle confidential and sensitive information appropriately.
• Ability to work independently and collaboratively in a fast‑paced, dynamic environment.
• Proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams, as well as Adobe Acrobat.

Desired Experience

• Experience using travel management platforms, including Navan.
• Familiarity with visitor management systems, including Envoy.
• Experience supporting senior executive meetings, customer engagements, and leadership events.

Colorado law requires us to tell you the base compensation range of this role, which is $82,000 - $102,000, determined by your education, experience, knowledge, skills, and abilities. What we can't quantify for you are the exciting challenges, supportive team, and amazing culture we enjoy.

Classification: Full-time Exempt

Benefits Include: (Please note, Interns are not eligible for benefits)

• Unlimited PTO - Vacation, Sick, Personal, and Bereavement
• Paid Parental and Adoptive Leave
• Medical, Dental and Vision Insurance
• Tax Advantage Accounts (HSA/FSA)
• Employer Paid Short and Long Term Disability, Basic Life, AD&D
• Additional Benefit Options Including Voluntary Life and Emergency Medical Transport
• EAP Program
• Retirement Savings Plan - 401k with Company Match

NOTE: Research suggests that women and BIPOC individuals may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage anyone who believes they have the skills and the drive necessary to succeed here to apply for this role.

Must be a U.S. Person (this includes U.S. Citizens and Permanent Residents).

Eligibility to obtain and maintain a U.S. Security Clearance.

We’re an equal‑opportunity employer. You will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

No outside recruiters, please.