Executive Assistant

Jibe Ventures; Austin, Northern (TX, KY); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Hybrid flexibility

Competitive compensation

Job summary

Sensi.AI is seeking an organized, proactive Executive Assistant to support our leadership team in a fast-moving startup environment. You will manage calendars, coordinate travel, handle email hygiene, and assist with meetings, events, and special projects.

The role requires 3–5 years of EA experience, strong Google Workspace skills, and excellent written and verbal communication. This position offers hybrid work options based in Austin, TX.

Qualifications

• 3–5 years of experience as an Executive Assistant supporting senior leaders.
• Strong organization and ability to manage multiple priorities.
• Excellent written and verbal communication with sound judgment.

Responsibilities

• Calendars: Manage complex calendars and shifting priorities for the leadership team.
• Travel: Coordinate domestic and international travel itineraries and changes.
• Email: Maintain inbox hygiene, flag priorities, and follow up.
• Meetings & Events: Schedule leadership meetings, board offsites, and events.
• Follow-Through: Track action items and deadlines with minimal oversight.
• Special Projects: Lead ad hoc projects and internal/external logistics.

Skills

Calendar management

Travel coordination

Email management

Meeting coordination

Discretion

Communication

Tools

Google Workspace

AI scheduling tools

Job description

Description

About Sensi.AI

Sensi.AI is a healthtech company using AI to support senior care, giving caregivers and families real-time insight into the health and safety of aging loved ones. As we scale, we're looking for an Executive Assistant to be the right hand to our executive leader, keeping their time, priorities, and operations running smoothly.

About the Role

We're looking for a highly organized, proactive Executive Assistant to provide administrative and operational support across Sensi.AI's leadership team.

This is a hands-on role for someone who is great at keeping a lot of moving pieces organized — managing complex calendars, coordinating travel, maintaining email and administrative hygiene, supporting meetings and events, and jumping into special projects as needed.

You'll work closely with multiple members of the leadership team, helping them stay on top of their schedules, commitments, and day-to-day logistics. We're looking for someone who is resourceful, detail-oriented, responsive, and comfortable operating in a fast-moving startup environment where priorities can shift quickly.

What You'll Do

• Calendars: Manage complex calendars, scheduling, and shifting priorities across the leadership team
• Travel: Coordinate domestic and international travel, itineraries, and last-minute changes
• Email: Help maintain inbox hygiene, flag priorities, and track important follow-ups
• Meetings & Events: Coordinate leadership meetings, Board meetings, offsites, and other events
• Follow-Through: Track action items, deadlines, and administrative follow-ups
• Special Projects: Own ad hoc projects, logistics, and occasional personal tasks as needed
• Coordination: Work with internal teams and external stakeholders to keep things moving
• Confidentiality: Handle sensitive information with discretion and good judgment

Requirements

• Experience: 3–5 years as an Executive Assistant, ideally supporting a senior executive (C-suite, Founder, or similar); experience supporting multiple executives is a plus
• Organization: Highly organized and detail-oriented, with the ability to manage multiple priorities, projects, and deadlines at once
• Tech-Savvy: Strong Google Workspace skills and comfortable using AI tools to streamline scheduling, communications, research, and daily workflows
• Ownership: Proactive and resourceful, with strong follow-through and the ability to keep things moving with minimal oversight
• Communication: Excellent written and verbal communication skills, with strong judgment and discretion when handling sensitive information
• Adaptability: Calm under pressure and comfortable operating in a fast‑paced, changing growth‑stage environment
• Location: Austin-based and comfortable working in a hybrid environment; startup or healthtech experience is a plus

Why Join Sensi.AI

• Be a key partner to executive leadership at a growing healthtech company with real-world impact
• Hybrid flexibility based in Austin, TX
• Competitive compensation and benefits
• A collaborative, mission-driven team culture

Sensi.AI celebrates diversity and upholds equal opportunity in our hiring practices. Our approach fosters an inclusive environment that sparks innovation and reflects the vibrant communities we serve. All persons shall have the opportunity to be considered for employment without regard to any characteristic protected by applicable federal, state, or local laws and ordinances.