Executive Assistant

Doodle Labs; Austin (TX); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive base salary

Performance bonuses

Health and wellness coverage

401(k) with contributions

Professional development access

Paid time off

Job summary

Doodle Labs in Austin, Texas, is seeking a talented professional to support the Co-CEO and leadership team. This high-impact role includes managing complex calendars and travel logistics across multiple countries. You will handle sensitive communications and represent the Co-CEO to internal and external partners.

The ideal candidate has strong expertise in calendar management, proactive problem-solving skills, and is a professional communicator. Join Doodle Labs to be part of a rapid growth technology company shaping the future of autonomous systems.

Qualifications

• 1–5+ years supporting C-level or senior leadership.
• Expert at complex calendar management with strong prioritization judgment.
• Proactive by nature—you spot gaps before they become problems.
• Calm under pressure, adaptable, and resilient in fast-moving environments.

Responsibilities

• Manage complex calendars of executives across competing priorities.
• Own end-to-end travel logistics including visas and itineraries.
• Orchestrate meetings from intake to execution: agendas, research, and notes.
• Handle sensitive communications with discretion.

Skills

Complex calendar management

Secure communication

Proactive problem solving

Microsoft 365 proficiency

Job description

About Doodle Labs

Doodle Labs is a fast-growing technology company building high-performance wireless communications for the drone and unmanned systems ecosystem. Our technology enables reliable, high-bandwidth connectivity across airborne and mobile robotic platforms operating in complex environments.

We partner directly with leading drone OEMs, robotics companies, and defense organizations to deliver advanced networking solutions that power the next generation of autonomous systems. Our mission is to make connectivity for autonomous machines as reliable and ubiquitous as the internet itself. We operate across multiple continents—US, Europe, Singapore, and beyond—with teams and clients spanning time zones and cultures.

About the Role

You’ll be the operational backbone for the Co-CEO and leadership team at a high-growth technology company operating across the US, Europe, and Singapore. This is a high-trust, high-impact role where your work directly enables executive focus on strategy and growth. No day is routine—priorities shift fast, and your fingerprints are on outcomes.

What You’ll Do

• Manage complex calendars and scheduling across executives, time zones, and competing priorities
• Own end-to-end travel logistics—domestic and international—including visas, itineraries, and contingency planning
• Orchestrate meetings from intake to execution: agendas, pre-meeting research, notes, and action item tracking
• Prepare briefing materials and stakeholder context to ensure executives walk into every interaction ready
• Handle sensitive communications and confidential information—board materials, personnel matters, and more—with discretion
• Represent the Co-CEO to internal teams, external partners, and vendors across regions
• Anticipate problems and bring solutions before being asked
• Manage expense tracking and compliance across geographies
• Support ad-hoc projects across functions as priorities evolve

What Success Looks Like

• The Co-CEO’s calendar consistently reflects company priorities—leaders have space to focus on strategy, not logistics
• Conflicts are caught and resolved early, with rare escalations
• US–Europe–Singapore coordination runs smoothly—meetings happen on time, travel adapts, communications flow
• Meetings are purposeful and productive—clear agendas, prepared participants, documented outcomes
• Sensitive information is handled with confidence and compliance
• Leadership regularly credits you for anticipating issues and bringing solutions
• You are viewed as a trusted operational partner across the organization

Who You Are

• 1–5+ years supporting C-level or senior leadership
• Expert at complex calendar management with strong prioritization judgment
• Proactive by nature—you spot gaps before they become problems
• Clear, professional communicator across all levels and cultures
• Trusted with sensitive information and ambiguous situations
• Proficient in Microsoft 365 (Outlook, Teams, SharePoint)
• Calm under pressure, adaptable, and resilient in fast-moving environments

Why Join Doodle Labs

• Work at the heart of a globally distributed, high-growth technology company building cutting-edge wireless solutions for the autonomous future
• Immediate, visible impact—your work directly enables leadership to drive company strategy and growth
• Trusted partnership with visionary leaders shaping the future of autonomous systems and defense technology
• Global perspective—work across US, Europe, Singapore, and beyond; exposure to international business practices and diverse teams
• Every day presents new problems to solve—variety, learning, and intellectual engagement

Compensation & Benefits

Doodle Labs offers competitive compensation and a comprehensive benefits package built for people doing serious work.

• Compensation: Competitive base salary, individual and company performance bonuses.
• Health & Wellness: Medical, dental, and vision coverage. Plus One Medical, Teladoc, Talkspace, Health Advocate, Kindbody, and sponsored gym memberships
• Retirement: 401(k) with company contributions
• Professional Development: Access to courses, certifications, and conferences
• Commuter Benefits: Pre-tax commuter savings for transit and parking
• Time Off: Paid time off, Federal and Bank holidays observed, plus a company-wide holiday shutdown from Christmas through New Year's

Travel & Location

This role is based in Austin, Texas. You will regularly coordinate travel and logistics for leadership across US, Europe, and Singapore, managing different regulatory requirements and time zones. The role may occasionally require travel to support executive meetings, company events, board activities, or cross-office coordination. While primarily based in the US office, this is genuinely a global role managing a distributed leadership team.