Executive Assistant

altentechnologyusa; Auburn Hills (MI); On-site; USD 70,000 - 95,000; Full time

Job summary

ALTEN Technology USA is seeking an experienced executive assistant to support senior leaders across our engineering services. The role requires strong calendar management, travel coordination, and the ability to prepare high-quality presentations and Excel reports.

You will facilitate meetings in Teams, handle confidential information, and collaborate with staff and clients to enable smooth project execution.

Qualifications

• Minimum of a bachelor's degree and 5-8 years of professional experience.
• Ability to read, write, speak and interpret English in business communications.
• Experience creating presentations and Excel reporting; capable of leading meetings in Teams.

Responsibilities

• Provides administrative support to ensure efficient executive time and effective staff/public interactions.
• Manages projects, information, and people with initiative.
• Creates presentations and Excel reports; leads Teams meetings.
• Coordinates travel and executive schedule; prepares summaries and reports.
• Builds positive relationships across the organization and maintains confidentiality.
• Directs and deploys support staff or resources as needed.

Skills

Executive support

Calendar management

Meetings in Teams

Presentation creation

Travel arrangements

English proficiency

Education

Bachelor's degree

Tools

Microsoft Office suite

Job description

We're ALTEN Technology USA, an engineering company helping clients bring groundbreaking ideas to life-from advancing space exploration and life-saving medical devices to building autonomous electric vehicles. With 3,000+ experts across North America, we partner with leading companies in aerospace, medical devices, robotics, automotive, commercial vehicles, EVs, rail, and more.

As part of the global ALTEN Group-57,000+ engineers in 30 countries-we deliver across the entire product development cycle, from consulting to full project outsourcing.

When you join ALTEN Technology USA, you'll collaborate on some of the world's toughest engineering challenges, supported by mentorship, career growth opportunities, and comprehensive benefits. We take pride in fostering a culture where employees feel valued, supported, and inspired to grow.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Provides multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public.
• Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people.
• Manages creation and development of presentations and Excel reporting and analysis.
• Able to facilitate and lead meetings in Teams.
• Able to take complex tasks and figure them out independently.
• Manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements.
• Conduct research and information gathering on behalf of the executive and prepares summaries and reports.
• Develops positive and strategic relationships at all levels of the organization.
• Uses discretion, judgement, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality.
• May be responsible for directing and deploying support staff or other resources.

Education/Experience

• Minimum of a bachelor's degree.
• 5-8 years of professional experience

Qualifications:

The requirements listed below are representative of the knowledge, skills, and/or abilities required.

Individuals will receive general guidance and oversight but is largely expected to work autonomously.

• Ability to read, write, speak, analyze and interpret all forms of communication and business correspondence, primarily in English.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to systematically analyze complex problems, draw relevant conclusions and implement appropriate solutions.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

To perform this job successfully, an individual should have advanced knowledge of the following software programs: Microsoft Office suite of programs (Word, Excel, PowerPoint, SharePoint, Project, Visio, and Outlook).

Other Skills/Abilities/Specifications:

• Business communications
• Self-motivated thinker and learner
• Call screening
• Document preparations
• Management reporting
• Meeting scheduling and logistics, including leading virtual team meetings
• Travel arrangements

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, or pregnancy.

We are an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Compliance Notice: Alten USA is a federal contractor subject to the requirements of the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and Executive Order 11246. We are an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Drug Screening Requirement: As a federal contractor, Alten USA maintains a drug-free workplace. All candidates selected for employment will be required to successfully complete a pre-employment drug screening as a condition of hire.