Executive Assistant

Mueller Water Products; Atlanta (GA); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k plan with 5% Company match

Employee Stock Purchase Plan (ESPP)

Short-term and long-term disability

Vacation

100% paid parental leave

Tuition reimbursement

Student debt retirement matching

Well-being program

Employee Assistance Program (EAP)

Company-provided life insurance

Supplemental insurance

Job summary

Mueller Water Products, Inc. in Atlanta, GA, is seeking an experienced Executive Assistant to support three C-suite executives in a fast-paced environment. You will manage calendars, plan meetings, prepare reports, and coordinate cross-functional activities to enable leaders to focus on strategic priorities.

The role requires outstanding communication, high discretion, and a track record of delivering professional, accurate administrative support in a publicly traded company or similar setting.

Qualifications

• Minimum of 5 years of administrative support experience, preferably with 2-3 years providing support to senior level or C-suite executives.

Responsibilities

• Provide broad administrative support to three executive staff in a fast-paced environment.
• Maintain and update HR org charts, leadership structures, and talent planning materials.
• Prepare, consolidate, and distribute HR reports and dashboards for CHRO and executives.
• Coordinate Leadership Team meetings and strategic planning sessions.
• Own calendar management, travel arrangements, and expense submissions.
• Develop and maintain relationships with executive team and internal staff.
• Prepare and organize information and materials for presentations and correspondence.
• Maintain filing systems and handle special projects as needed.

Skills

Executive support

Microsoft Office

Calendar management

Report preparation

Expense reporting

Concur travel

Project coordination

Education

BA/BS or equivalent

Tools

Concur

JDE

Asasa

Tungsten

Job description

Who We Are:

Thank you for your interest in Mueller Water Products, Inc. For more than 165 years, Mueller Water Products, Inc. has been building the future of water infrastructure. From lifesaving fire protection to data intelligence, we are committed to developing products and solutions that help cities and utilities deliver clean, safe drinking water to hundreds of millions of people across North America. Our purpose is to connect communities to water, life’s most essential resource, with exceptional, people solutions and products. Behind that purpose is a dedicated team, united by our shared values of respect, integrity, trust, inclusion and safety. With a vision to be the leader in water infrastructure solutions-solving challenges, enriching lives and safeguarding the future, we are making a positive impact that will last for generations. By joining Mueller, you become part of a dynamic team dedicated to excellence and innovation, working collaboratively to achieve meaningful results. We champion our people because when they succeed, our communities thrive. We invite you to learn more about career opportunities with us and consider submitting your application.

Executive Assistant Essential Duties:

• Support and assists 3 executive level staff members, in a fast-paced environment, by providing a broad range of administrative support, as well as working with and providing back-up support to other administrative resources across the Company
• Maintain and regularly update HR organizational charts, leadership team structures, and talent planning materials, ensuring accuracy and timely distribution for executive and board-level reviews. Updates and guidance to be provided by CHRO and HR leadership team.
• Prepare, consolidate, and distribute recurring HR reports, dashboards, presentations, and workforce-related metrics for the CHRO, HR Leadership Team, and senior executives. These reports are already designed by HR leadership and generally this requires report consolidation and pulling reports from existing data sets.
• Coordinate and manage HR Leadership Team meetings, HR staff meetings, and strategic planning sessions, including agenda development, meeting logistics, materials preparation, action item tracking, and follow-up.
• Owns calendar management by planning and scheduling meetings, conferences, teleconferences, travel, and reservations for various activities and events, including catering
• Prepare, review and submit expense reports, following Company policies and procedures
• Develops and maintains good relationships with members of the executive team and other internal staff, seeks to understand and anticipate needs to maximize efficiency of the leaders
• Prepares, organizes and maintains information electronically and hard copy as needed, examples include documents and contracts, vendor information and payments, and internal and external correspondence
• Prepares professional-quality presentations and reports for internal and external audiences, including the company’s executive leadership team
• Prepares outgoing correspondence such as mail, e-mail, memos, letters and faxes
• Implements and maintains filing systems; electronic and hard copy if needed
• Manages special projects as needed and other duties as assigned

Skills, Knowledge, Experience Abilities:

• Minimum of 5 years of administrative support experience, preferably with 2-3 years providing administrative support to senior level and/or C-suit executives
• Experience providing administrative support in a publicly traded company preferred
• BA/BS, or equivalent education, highly desired
• Must possess high level of computer literacy, including strong Microsoft Office (Outlook, Word, Excel, PowerPoint, One Drive/SharePoint, Teams, etc.) skills
• Experience with web-based systems such as Concur, or related T&E system, for business travel & expense is strongly desired
• Experience with expense report management for self and others
• Must be comfortable with numerical/analytical work
• Experience with project management and accounting tools preferred (Asasa, Tungsten, JDE, etc.)

Traits and Competencies:

• Proactively and readily assumes responsibility to carry out assignments in a proficient and professional manner and ensures follow-through and follow-up
• Ability to manage multiple assignments and projects simultaneously and independently, as well as working collaboratively with others
• Must possess excellent communication skills, both oral and written, and have excellent telephone, video conference and interpersonal skills
• Ability to maintain confidential and highly sensitive information and exercise discretion in dealing with others
• Must be detail oriented, organized, have excellent time-management skills and be customer service focused
• Exhibits strong work ethic, takes initiative and can ‘read the room’ and adjust to the needs of the customer
• Eager to learn new skills, chip in and assist where needed, while recognizing and balancing priorities

Other Compensation & Benefits:

• Medical insurance
• Dental insurance
• Vision insurance
• 401k plan with 5% Company match
• Employee Stock Purchase Plan (ESPP)
• Short-term and long-term disability benefits
• Vacation
• 100% paid parental leave
• Tuition reimbursement program
• Student debt retirement matching
• Well-being program
• Employee Assistance Program (EAP)
• Company-provided life insurance
• Supplemental insurance at group rates
• and more

Equal Employment Opportunity:

Mueller Water Products, Inc., as well as its subsidiaries, are equal employment employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, gender identity, and/or expression), age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. In keeping with its obligations under applicable federal, state, and local law, Mueller will make reasonable accommodations for qualified individuals with disabilities. To request a reasonable accommodation at any time during the application or interview process, please contact a member of the Human Resources Department.

Notice of E-Verify Participation:

This employer participates in E-Verify. E-Verify is a web-based system that allows employers to confirm the eligibility of their employees to work in the United States. The system compares information from an employee’s Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security and Social Security Administration records. This notice applies to all applicants and employees, including those hired to work remotely. Upon enrollment, employers participating in E-Verify are required to clearly display the Notice of E-Verify Participation and Right to Work posters in English and Spanish, both which may be accessed at the links provided below. IER Right to Work Poster (English/Spanish) E-Verify Participation Poster (English/Spanish)

Accommodation:

If you require accommodations during any stage of the application or interview process, please let us know. We are happy to work with you to meet your needs.

Mueller Water Products is Where Intelligence Meets Infrastructure

Mueller Water Products, Inc. (www.muellerwaterproducts.com) is a leading manufacturer and marketer of products and services used in the transmission, distribution and measurement of water in North America. Our broad product and service portfolio includes engineered valves, fire hydrants, pipe connection and repair products, metering products, leak detection, and pipe condition assessment. We help municipalities increase operational efficiencies, improve customer service and prioritize capital spending, demonstrating why Mueller Water Products is Where Intelligence Meets Infrastructure.

Mueller Water Products brands include Mueller, Echologics, Hydro Gate, Hydro-Guard, HYMAX, Jones, Krausz, Mi.Net, Milliken, Pratt, Pratt Industrial, Singer, and U.S. Pipe Valve & Hydrant.