Executive Assistant

US1 Finastra Technology, Inc; Atlanta (GA); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Unlimited vacation

Hybrid working model

Wellbeing programs

Career development opportunities

Job summary

Finastra is seeking an Executive Assistant to the Technology Leadership Team to enable leadership effectiveness through complex calendar management, strategic coordination, and global travel logistics. You will protect executive time, manage confidential information, and drive operational excellence across a globally distributed organization.

The role requires exceptional organization, proactive collaboration, and strong relationship-building with senior stakeholders across EMEA, NA, APAC, and

Qualifications

• Significant experience supporting multiple senior executives within a complex, global organization.
• Proven experience supporting C-level leaders, preferably in Technology, Data, Cybersecurity, Financial Services, Fintech, or Software.
• Exceptional calendar management across multiple stakeholders and time zones.
• Strong experience managing travel, expenses, and meeting logistics.
• Outstanding organizational skills with the ability to handle competing priorities and tight deadlines.
• Discretion with confidential information and excellent written/verbal communication.
• Advanced proficiency with Microsoft 365 suite and collaboration tools.

Responsibilities

• Provide high-level executive support to Technology Leadership Team across global time zones.
• Manage calendars, meetings, travel itineraries, and expense reporting with accuracy.
• Prepare presentations, briefs, agendas, and action trackers for leadership reviews.
• Coordinate internal/external meetings, strategic planning, and stakeholder communications.
• Assist onboarding and organizational changes within the Technology organization.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Communication

Discretion

MS 365 / Outlook

Tools

Microsoft 365

Outlook

Teams

PowerPoint

Excel

SharePoint

Job description

Who are we?

At Finastra, we’re a global leader in financial services software, dedicated to expanding access to financial services and shaping what’s next for the industry. Our technology powers mission‑critical solutions across Lending, Payments and Universal Banking, supporting over 7,000 customers, including 80% of the world’s top 50 banks, in more than 110 countries.

What Will You Contribute?

The Executive Assistant provides high-level administrative, operational, and coordination support to members of the Technology Leadership Team. This role is instrumental in enabling leadership effectiveness by managing complex priorities, coordinating global activities, and ensuring seamless execution of day‑to‑day operations. The ideal candidate is highly organized, proactive, and confident operating in a dynamic, fast‑paced environment. They possess exceptional judgment, discretion, and stakeholder management skills, with the ability to anticipate needs, protect executive time, and drive operational excellence across a globally distributed organization.

Responsibilities & Deliverables

• Executive Leadership Support Provide comprehensive support to multiple senior leaders. Manage highly complex and constantly changing calendars, ensuring alignment with business priorities across multiple time zones. Coordinate internal and external meetings, reviews, briefings, and strategic planning sessions. Arrange domestic and international travel, including itineraries, visas, accommodations, ground transportation, and travel‑related logistics. Manage expense reporting, purchase requests, and administrative processes accurately and in a timely manner. Prepare executive correspondence, presentations, reports, agendas, meeting materials, and action trackers.
• Strategic Prioritization & Business Operations Act as a trusted partner to executives, helping prioritize competing demands and optimize time management. Anticipate business needs and proactively identify scheduling conflicts, risks, and opportunities for efficiency. Track leadership action items, strategic initiatives, and follow‑ups to ensure execution against agreed deliverables. Provide administrative support for organizational planning, leadership communications, and cross‑functional initiatives. Exercise sound judgment when managing requests and appropriately challenge priorities to protect executive focus.
• Stakeholder & Global Relationship Management Serve as a primary point of contact for internal and external stakeholders on behalf of supported executives. Build strong working relationships across all levels of the organization, including senior leadership and external partners. Ensure timely and professional communication while maintaining the highest levels of confidentiality. Support collaboration across EMEA, North America, APAC, and other global locations.
• Operational Excellence Drive continuous improvement of administrative processes, tools, and workflows. Support onboarding and organizational changes within the Technology organization when required. Coordinate events, team meetings, and executive visits.

Required Skills & Experience

• Significant experience supporting multiple senior executives within a complex, global organization.
• Proven experience supporting C‑level leaders, preferably within Technology, Data, Cybersecurity, Financial Services, Fintech, or Software organizations.
• Exceptional calendar management experience involving multiple stakeholders and international time zones.
• Strong experience managing executive travel, expenses, and meeting logistics.
• Outstanding organizational skills with the ability to manage competing priorities and tight deadlines.
• Demonstrated ability to anticipate needs, solve problems proactively, and work independently with minimal direction.
• Excellent written and verbal communication skills with strong executive presence.
• High level of discretion and experience handling confidential and sensitive business information.
• Advanced proficiency with Microsoft 365, Outlook, Teams, PowerPoint, Excel, Word, SharePoint, and collaboration technologies.
• Strong relationship‑building skills with the ability to influence and work effectively across all levels of the organization.

Other Details

This is a hybrid role with 2 days per week in office requirement (Sandy Springs, GA).

Applicants for this position need to be located in posted location or their immediate surrounding areas. Due to the requirements of this position, this job posting is not available for, and Finastra will not be considering any applicants who currently reside in New York City or California.

Benefits

• Flexibility: Enjoy unlimited vacation, subject to local regulations and business priorities.
• Benefit from hybrid working arrangements and inclusive policies such as paid time off for voting, bereavement, and sick leave.
• Well‑being: Access confidential one‑to‑one support through our Employee Assistance Program, connect with our network of Wellbeing Champions and Gather Groups, and take part in monthly events and initiatives designed to help you thrive—inside and outside of work.
• Health & Financial Security: Medical, life and disability insurance, retirement plans, lifestyle, and other benefits.*
• Sustainability: Paid time off for volunteering and donation‑matching opportunities to support causes that matter to you.
• Inclusion: Get involved in our inclusion communities, such as Count Me In, Culture@Finastra, Proud@Finastra, Disabilities@Finastra, and Women@Finastra—open to everyone who wants to participate and contribute.
• Career Development: Access online learning and accredited courses through our Skills & Career Navigator tool.
• Recognition: Take part in our global recognition program, Finastra Celebrates, and share your voice through regular employee surveys that help shape our culture and ways of working.
• *Specific benefits may vary by location.

Company Culture & Values

At Finastra, our team members are the driving force behind everything we do. We’re building an environment where bold ideas thrive, careers flourish, and innovation is a shared journey. Whether you're a recent graduate ready to shape the future or a seasoned professional seeking your next challenge, you’ll play a pivotal role in delivering software solutions that redefine what’s possible in financial services. We believe growth is a shared commitment. That’s why we offer a rich ecosystem of learning—from hands‑on training and mentorship to leadership development and industry certifications. You’ll have the freedom to explore new paths, deepen your expertise, and make your mark in a global fintech that’s built for the future. Our career development isn’t just a program—it’s a promise. With access to cutting‑edge tools, a culture of collaboration, and a community that champions your success, you’ll be empowered to lead, challenge, and create meaningful change. Because when we grow together, we innovate together—and that’s how we shape what’s next in finance.

We offer incredible career opportunities and your work in close collaboration with fantastic colleagues globally to develop and launch innovative software solutions for our customers. There is a huge range of engaging projects where you can get stuck‑in and add value whilst taking advantage of our ongoing development opportunities to build and hone your skills in your chosen area. Our perks include paid holidays, flexible working hours, a pension plan, and comprehensive health initiatives. Join us to supercharge your career, collaborate with industry experts, and thrive in a nurturing environment that powers both your professional and personal growth With us, you can grow, innovate, and make a real impact. At Finastra, we are proud of the wide range of incentives and benefits we offer our employees globally, reflecting our core values: doing well by doing good, putting people first, and open opportunities. We go beyond statutory requirements to maximise our offerings, investing in flexible working policies, personal growth opportunities, and well‑being programmes. Highlights include our Flexible Vacation Policy, inclusive people policies, hybrid working framework, and comprehensive well‑being support through initiatives like the Employee Assistance Program, the wellbeing Champions and our monthly events and initiatives. Additionally, we emphasise sustainability through volunteering time off and donation matching, champion inclusion through multiple employee networks and cultural initiatives, and invest heavily in career and skills development. Recognition of our employees' efforts is integral, with our global recognition platform and regular employee feedback surveys shaping our inclusive and supportive workplace culture At Finastra, we are committed to creating a workplace where you feel valued and respected. We believe this environment drives innovation and we strive to build a team that reflects the varied backgrounds, perspectives, and experiences of our global ecosystem. This philosophy is at the heart of our culture and the way we work.

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