Executive Assistant

Finastra; Atlanta (GA); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Unlimited vacation

Hybrid work arrangement

Employee Assistance Program

Wellbeing initiatives

Diversity & Inclusion groups

Job summary

Finastra in Sandy Springs, GA, is seeking an experienced Executive Assistant to support members of the Technology Leadership Team. You will manage complex calendars across time zones, arrange domestic and international travel, and prepare materials to enable leadership to focus on strategic initiatives.

You will partner with executives and cross-functional teams, handle confidential information with discretion, and drive operational excellence across a globally distributed organization,

Qualifications

• Experience supporting multiple senior executives in a global enterprise.
• Proven ability to manage complex calendars across time zones.
• Strong travel coordination including domestic and international itineraries.
• Excellent written and verbal communication with executive presence.

Responsibilities

• Provide comprehensive support to senior leaders.
• Manage calendars, coordinating across time zones and priorities.
• Arrange domestic and international travel, itineraries, visas, accommodations, transportation.
• Prepare executive materials: reports, agendas, briefings, and meeting packs.
• Maintain confidentiality and professional relationships with stakeholders across the organization.

Skills

Executive support

Calendar management

Travel logistics

Stakeholder management

Discretion & confidentiality

Microsoft 365 suite

Tools

Microsoft 365

Outlook

Teams

PowerPoint

Excel

SharePoint

Job description

Who are we?

At Finastra, we’re a global leader in financial services software, dedicated to expanding access to financial services and shaping what’s next for the industry. Our technology powers mission‑critical solutions across Lending, Payments and Universal Banking, supporting over 7,000 customers, including 80% of the world’s top 50 banks, in more than 110 countries.

Who are we?

At Finastra, we’re a global leader in financial services software, dedicated to expanding access to financial services and shaping what’s next for the industry. Our technology powers mission‑critical solutions across Lending, Payments and Universal Banking, supporting over 7,000 customers, including 80% of the world’s top 50 banks, in more than 110 countries.

What Will You Contribute?

The Executive Assistant provides high-level administrative, operational, and coordination support to members of the Technology Leadership Team. This role is instrumental in enabling leadership effectiveness by managing complex priorities, coordinating global activities, and ensuring seamless execution of day-to-day operations.

The ideal candidate is highly organized, proactive, and confident operating in a dynamic, fast-paced environment. They possess exceptional judgment, discretion, and stakeholder management skills, with the ability to anticipate needs, protect executive time, and drive operational excellence across a globally distributed organization.

Responsibilities & Deliverables

Executive Leadership Support

• Provide comprehensive support to multiple senior leaders.
• Manage highly complex and constantly changing calendars, ensuring alignment with business priorities across multiple time zones.
• Coordinate internal and external meetings, reviews, briefings, and strategic planning sessions.
• Arrange domestic and international travel, including itineraries, visas, accommodations, ground transportation, and travel-related logistics.
• Manage expense reporting, purchase requests, and administrative processes accurately and in a timely manner.
• Prepare executive correspondence, presentations, reports, agendas, meeting materials, and action trackers.

Strategic Prioritization & Business Operations

• Act as a trusted partner to executives, helping prioritize competing demands and optimize time management.
• Anticipate business needs and proactively identify scheduling conflicts, risks, and opportunities for efficiency.
• Track leadership action items, strategic initiatives, and follow-ups to ensure execution against agreed deliverables.
• Provide administrative support for organizational planning, leadership communications, and cross-functional initiatives.
• Exercise sound judgment when managing requests and appropriately challenge priorities to protect executive focus.

Stakeholder & Global Relationship Management

• Serve as a primary point of contact for internal and external stakeholders on behalf of supported executives.
• Build strong working relationships across all levels of the organization, including senior leadership and external partners.
• Ensure timely and professional communication while maintaining the highest levels of confidentiality.
• Support collaboration across EMEA, North America, APAC, and other global locations.

Operational Excellence

• Drive continuous improvement of administrative processes, tools, and workflows.
• Support onboarding and organizational changes within the Technology organization when required.
• Coordinate events, team meetings, and executive visits.

Required Skills & Experience

• Significant experience supporting multiple senior executives within a complex, global organization.
• Proven experience supporting C‑level leaders, preferably within Technology, Data, Cybersecurity, Financial Services, Fintech, or Software organizations.
• Exceptional calendar management experience involving multiple stakeholders and international time zones.
• Strong experience managing executive travel, expenses, and meeting logistics.
• Outstanding organizational skills with the ability to manage competing priorities and tight deadlines.
• Demonstrated ability to anticipate needs, solve problems proactively, and work independently with minimal direction.
• Excellent written and verbal communication skills with strong executive presence.
• High level of discretion and experience handling confidential and sensitive business information.
• Advanced proficiency with Microsoft 365, Outlook, Teams, PowerPoint, Excel, Word, SharePoint, and collaboration technologies.
• Strong relationship‑building skills with the ability to influence and work effectively across all levels of the organization.

This is a hybrid role with 2 days per week in office requirement (Sandy Springs, GA).

Benefits

We are proud to offer a range of incentives to our employees worldwide. These benefits are available to everyone, regardless of grade, and reflect the values we stand for:

Flexibility:

Enjoy unlimited vacation, subject to local regulations and business priorities. Benefit from hybrid working arrangements and inclusive policies such as paid time off for voting, bereavement, and sick leave.

Well‑being:

Access confidential one‑to‑one support through our Employee Assistance Program, connect with our network of Wellbeing Champions and Gather Groups, and take part in monthly events and initiatives designed to help you thrive—inside and outside of work.

Health & Financial Security:

Medical, life and disability insurance, retirement plans, lifestyle, and other benefits.*

Sustainability:

Paid time off for volunteering and donation‑matching opportunities to support causes that matter to you.

Inclusion:

Get involved in our inclusion communities, such as Count Me In, Culture@Finastra, Proud@Finastra, Disabilities@Finastra, and Women@Finastra—open to everyone who wants to participate and contribute.

Career Development:

Access online learning and accredited courses through our Skills & Career Navigator tool.

Recognition:

Take part in our global recognition program, Finastra Celebrates, and share your voice through regular employee surveys that help shape our culture and ways of working.

• Specific benefits may vary by location.

At Finastra, each individual is unique—bringing their own ideas, perspectives, cultural backgrounds, and experiences. We learn from one another, value what makes us different, and create an environment where everyone feels included, supported, and able to be their authentic selves.

Be unique. Be exceptional. Help us make a difference at Finastra.

Applicants for this position need to be located in posted location or their immediate surrounding areas. Due to the requirements of this position, this job posting is not available for, and Finastra will not be considering any applicants who currently reside in New York City or California.