Executive Assistant

Targeted Victory; Arlington (VA); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

On-site work in Arlington

Job summary

Targeted Victory in Arlington, VA is seeking a proactive Executive Assistant to support our leadership team. You will manage complex calendars, coordinate travel, prepare meeting materials, and ensure smooth daily operations in a fast-paced environment.

The ideal candidate has a Bachelor’s degree, 1–3 years of experience in administrative roles, excellent communication skills, and a keen eye for detail. This on-site role offers a dynamic team and opportunities to contribute to high-profile

Qualifications

• Bachelor’s degree or equivalent experience in administration or related field.
• 1–3 years of experience in administrative, project management, or account management roles.
• Excellent written and verbal communication skills; ability to multitask and prioritize.

Responsibilities

• Provide high-level administrative support to the executive team, including scheduling, calendar management, and logistical coordination.
• Manage complex scheduling and travel arrangements for meetings, conferences, and events.
• Prepare for meetings by developing agendas, gathering materials, and ensuring follow-up on action items.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Discretion & confidentiality

Education

Bachelor’s degree in administration

Tools

Google Workspace

Microsoft Office

Job description

About Us

Targeted Victory is a full-service marketing agency providing optimized outcomes in the digital age. We are made up of fresh thinking, curious m inded, supportive, and team oriented individuals. Our clients, including national political and international decision makers, count on our team of top strategists to provide comprehensive solutions and strategic counsel on public affairs, advertising, media planning, fundraising and reputation management.

About Us

Targeted Victory is a full-service marketing agency providing optimized outcomes in the digital age. We are made up of fresh thinking, curious m inded, supportive, and team oriented individuals. Our clients, including national political and international decision makers, count on our team of top strategists to provide comprehensive solutions and strategic counsel on public affairs, advertising, media planning, fundraising and reputation management.

We have collectively raised our clients more than $2.4 billion in online fundraising, managed over $480 million in digital advertising, delivered over 33 billion emails and 15 billion text messages, and have sold and fulfilled over 3.8 million units of merchandise.

Targeted Victory is the proud recipient of the Washington Post Top Workplaces for 2025, 2023, and 2022, Reed Award for Best Employer in 2022, and the Campaign Tech Award for Best Employer in 2021.

Overview

Targeted Victory is looking for a proactive and highly organized Executive Assistant to provide comprehensive support to our executive leadership team. This role requires exceptional attention to detail, strong communication skills, and the ability to manage complex schedules, travel arrangements, and high-level meetings.

Applicants must be able to work in person at our Arlington, VA office.

Responsibilities

• Provide high-level administrative support to the executive team, including scheduling, calendar management, and logistical coordination.
• Manage complex scheduling and travel arrangements for meetings, conferences, and events—ensuring seamless coordination with internal and external stakeholders.
• Prepare for meetings by developing agendas, gathering materials, and ensuring effective follow-up on action items, including drafting thank-you notes or other correspondence.
• Research, recommend, and book venues for executive dinners and events.
• Handle day-to-day tasks, such as arranging meals and providing on-the-ground support during high-demand times.
• Anticipate the needs of the executive team and proactively offer solutions to ensure smooth daily operations.
• Provide occasional support for business development efforts, such as coordinating meetings and assisting with preparation of materials.

Required Skills

• Bachelor’s degree in administration or related field.
• 1-3 years of previous professional working experience in an administrative, project management, or account management capacity.
• Ability to multitask, manage time efficiently and prioritize tasks as needed.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize in a fast-paced environment.
• Proven experience as an Executive Assistant or in a similar high-level administrative role.
• Strong attention to detail, particularly when managing schedules, logistics, and follow-ups.
• Excellent written and verbal communication skills; comfortable drafting professional correspondence, including follow-ups and thank-you notes.
• Proficiency in calendar management tools and travel booking platforms (Google Workspace, Microsoft Office, etc.).
• High level of discretion and confidentiality in handling sensitive information.
• Proactive mindset with a service-oriented approach—willing to handle both strategic tasks and day-to-day needs.