Executive Assistant.

Department of War Education Activity (DOWEA); Alexandria (VA); On-site; USD 60,000 - 90,000; Full time

Job summary

The Department of War Education Activity (DOWEA) seeks an experienced administrative coordinator to streamline the directorate’s operations in Alexandria, VA. You will support the COO with calendar management, advisory services on administrative/editorial issues, and oversee the web-based suspense tracking system to ensure timely responses on sensitive matters.

In this role, you will be responsible for day-to-day administrative functions and provide customer support to the Financial and Business

Qualifications

• Specialized Experience: coordinate taskings, executive engagements, and schedules using web-based and digital tools.
• Manage correspondence and suspense processes by reviewing, assigning, and tracking high-priority actions.
• Experience with sensitive matters and readiness for background investigations.

Responsibilities

• Directs the administrative operations of the office and supports the COO.
• Manages the COO's calendar for daily, weekly, and monthly activities.
• Provides advisory services on administrative and editorial issues affecting DoWEA.
• Serves as administrator and primary manager for the web-based suspense tracking system.
• Oversees day-to-day operations and customer support to the FBO Directorate.

Job description

• Directs the administrative operations of the office. Ensures the most efficient and effective support is provided to the COO in the execution of his/her responsibilities.
• Establishes and exercises control over the Chief Operating Officer's (COO) calendar for daily, weekly, and monthly activities.
• Provides advisory services on a variety of administrative and editorial issues which impact on DoWEA.
• Serves as the Directorate’s administrator and primary manager for the web-based suspense tracking system.
• Responsible for the day-to-day operations and customer support to the Financial and Business Operations (FBO) Directorate.

Duties

• Directs the administrative operations of the office. Ensures the most efficient and effective support is provided to the COO in the execution of his/her responsibilities.
• Establishes and exercises control over the Chief Operating Officer's (COO) calendar for daily, weekly, and monthly activities.
• Provides advisory services on a variety of administrative and editorial issues which impact on DoWEA.
• Serves as the Directorate’s administrator and primary manager for the web-based suspense tracking system.
• Responsible for the day-to-day operations and customer support to the Financial and Business Operations (FBO) Directorate.

Requirements

Conditions of employment

• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Requirement.
• Proof of U.S. Citizenship required.
• Direct deposit of pay is required.
• One year trial or probationary period may be required.
• Appointment subject to a suitability/fitness determination, as determined by a background investigation.

Qualifications

Who May Apply:

• Current Competitive Service Department of War Education Activity (DoWEA) Civilian Employee
• Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce
• Interagency Career Transition Assistance Plan
• Land Management Workforce Flexibility Act
• Priority Placement Program, DoW Military Reserve (MR) and National Guard (NG) Technician Eligible
• Priority Placement Program, DoW Military Spouse Preference (MSP) Eligible
• Priority Placement Program, DoW MR and NG Preference Eligible Tech Receiving Disability Retirement
• Priority Placement Program, DoW Retained Grade Preference Eligible
• Veterans Employment Opportunity Act (VEOA) of 1998

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Specialized Experience: One year of specialized experience which includes: coordinate taskings, executive engagements, and schedules by using existing web-based and digital tools; and manage correspondence and suspense processes by reviewing, assigning, and tracking high-priority actions, ensuring accurate, timely responses and effective coordination on sensitive matters.

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-11).

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

Additional information

• Selection is subject to restrictions resulting from Department of War referral system for displaced employees.
• Salary includes applicable locality pay or Local Market Supplement.
• If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the
• This position requires a 1-year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here:

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.