Executive Assistant

Pursuit Attractions and Hospitality, Inc.; Alaska; On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Free access to Pursuit attractions

50% off for friends

Discounts on hotel stays, dining, and:

Mental health resources

Job summary

Pursuit Attractions and Hospitality, Inc. is seeking an experienced Executive Assistant/Logistical Coordinator for Alaska to oversee VP inboxes, calendars, travel logistics, and meeting preparations.

You will partner with leadership to maintain schedules across time zones and ensure smooth operations at all Pursuit Alaska locations. The role requires 5+ years in executive support, strong communication skills, and proficiency with SharePoint, MS Office, and video conferencing tools.

Qualifications

• Ideal Experience Minimum of 5 years working as an Executive Assistant or Logistical Coordinator (hospitality industry a plus).
• Advanced proficiencies in Microsoft Suite, SharePoint, Teams, Zoom, Adobe, Docusign, travel websites, and online research.
• Comfortability working with direct, remote leaders with strong resolution and problem-solving skills.
• Empathetic and professional support of global Team Members and worldly cultures.
• Expert knowledge of domestic and international travel processes.
• Discretion, professionalism, and the ability to thrive in pressured environment.
• Property Management liaison experience.
• First Aid/CPR/AED training, a plus.
• Skills & Abilities Experience supporting senior executives in an independent atmosphere.
• Ability to simultaneously lead multiple priorities, quickly shift gears as needed.
• Ability to remain patient, flexible, and focused in fluid working environment.
• Superior verbal and written communication and interpersonal skills.
• Highly detail oriented with urgent follow-through.
• Strong initiative to accomplish tasks, meet deadlines, and take an active interest in current projects.

Responsibilities

• Manage the VP’s inbox, contacts, calendar, and performance deliverables, maintaining a forward-looking view of executive priorities.
• Schedule, reschedule, and prioritize meetings across multiple time zones.
• Manage fluid travel schedules for VP and market leadership team (domestic and international), coordinating travel arrangements, itineraries, and logistics.
• Manage virtual meeting logistics, including agendas, and technical support.
• Prepare, proof, and format meeting materials including agendas, pre-reads, materials, minutes, and action items.
• Expertly file documents within the SharePoint market site as part of Pursuit’s data governance standards and document retention policies.
• Utilize AI tooling and various software for meeting minutes and communications.
• Serve as a liaison between Executives, Executive Assistants, and key internal/external stakeholders, ensuring effective communication and timely follow-up on items like market tours and philanthropy events.
• Accurately maintain local permits and licenses for all owned businesses in the Alaska market.
• Manage all office operations including office budget, mail, shipping, Team Member events, kitchen and supply inventories, workplace design, and general upkeep in partnership with leadership and Property Management.
• Support execution of seasonal business rhythms (planning, forecasting, reporting, offsites, recognition events, etc.).
• Lead administrative needs for company vehicles including licensing, registration, scheduling and tracking regular maintenance, usage schedule, etc.
• Plan and coordinate logistics and event details for team offsites and events.
• Execute events and offsites in collaboration with CSM Track promise to place initiatives, manage donation requests, and make donations aligned with promise to place strategy and budget.
• Build relationships with stakeholders at all levels of the organization, providing prompts and reminders, removing administrative roadblocks that interfere with obligations and deadlines.
• Provide administrative support to local leadership team (travel, expense, etc.).
• Process invoices, expense reports, reimbursements, and financial responsibilities timely while managing vendor relationships.
• Identify opportunities to streamline administrative processes and implement best practices to improve efficiency within Alaska market in partnership with Pursuit’s Executive Administration team.

Skills

Executive support

Calendar management

Travel coordination

MS Office

SharePoint

Zoom

Communication skills

Discretion & professionalism

Tools

Microsoft Suite

SharePoint

Teams

Zoom

Adobe

Docusign

Job description

At Pursuit, we offer more than just a place to visit, we create opportunities for our guests to truly connect with iconic destinations. Our experiences include world-class attractions and distinctive lodges, all designed to highlight the unique beauty of each location. Beyond that, we offer thoughtfully crafted restaurants, retail, and transportation services that help our guests immerse themselves fully in the experience. What ties it all together are the friendly faces you’ll find along the way, the thoughtful amenities, and the delightful details that make every visit feel personal and unforgettable. This role orchestrates numerous operational and cultural components to keep the team ahead of performance goals and key targets while promoting a vibrant and professional atmosphere for Pursuit Team Members. This role is best suited for an individual who works with a high degree of independence and who has a rooted toolkit of initiative, anticipation, organization, and strategic planning.

ROLES & RESPONSIBILITIES

• Manage the VP’s inbox, contacts, calendar, and performance deliverables, maintaining a forward-looking view of executive priorities
• Schedule, reschedule, and prioritize meetings across multiple time zones
• Manage fluid travel schedules for VP and market leadership team (domestic and international), coordinating travel arrangements, itineraries, and logistics
• Manage virtual meeting logistics, including agendas, and technical support
• Prepare, proof, and format meeting materials including agendas, pre-reads, materials, minutes, and action items
• Expertly file documents within the SharePoint market site as part of Pursuit’s data governance standards and document retention policies
• Utilize AI tooling and various software for meeting minutes and communications
• Serve as a liaison between Executives, Executive Assistants, and key internal/external stakeholders, ensuring effective communication and timely follow-up on items like market tours and philanthropy events
• Accurately maintain local permits and licenses for all owned businesses in the Alaska market
• Manage all office operations including office budget, mail, shipping, Team Member events, kitchen and supply inventories, workplace design, and general upkeep in partnership with leadership and Property Management
• Support execution of seasonal business rhythms (planning, forecasting, reporting, offsites, recognition events, etc.)
• Lead administrative needs for company vehicles including licensing, registration, scheduling and tracking regular maintenance, usage schedule, etc.
• Plan and coordinate logistics and event details for team offsites and events
• Execute events and offsites in collaboration with CSM Track promise to place initiatives, manage donation requests, and make donations aligned with promise to place strategy and budget
• Build relationships with stakeholders at all levels of the organization, providing prompts and reminders, removing administrative roadblocks that interfere with obligations and deadlines
• Provide administrative support to local leadership team (travel, expense, etc.)
• Process invoices, expense reports, reimbursements, and financial responsibilities timely while managing vendor relationships
• Identify opportunities to streamline administrative processes and implement best practices to improve efficiency within Alaska market in partnership with Pursuit’s Executive Administration team

REQUIRED SKILLS & QUALIFICATIONS

• Ideal Experience Minimum of 5 years working as an Executive Assistant or Logistical Coordinator (hospitality industry a plus)
• Advanced proficiencies in Microsoft Suite, SharePoint, Teams, Zoom, Adobe, Docusign, travel websites, and online research
• Comfortability working with direct, remote leaders with strong resolution and problem-solving skills
• Empathetic and professional support of global Team Members and worldly cultures
• Expert knowledge of domestic and international travel processes
• Discretion, professionalism, and the ability to thrive in pressured environment
• Property Management liaison experience
• First Aid/CPR/AED training, a plus
• Skills & Abilities Experience supporting senior executives in an independent atmosphere
• Ability to simultaneously lead multiple priorities, quickly shift gears as needed
• Ability to remain patient, flexible, and focused in fluid working environment
• Superior verbal and written communication and interpersonal skills
• Highly detail oriented with urgent follow-through
• Strong initiative to accomplish tasks, meet deadlines, and take an active interest in current projects

ABOUT US

We're more than a hospitality and attractions company. We connect people to iconic places through unforgettable and inspiring experiences; Our team members included. Thoughtfully united by their unique power to inspire and invigorate, our collection of hotels and lodges, recreational attractions, ground transportation services, retail, food and beverage, sightseeing, tours, and travel products are tied together by iconic, destination-worthy locations in Alaska, Montana, the Canadian Rockies, Reykjavík and Costa Rica. Pursuit is a publicly traded company listed on the New York Stock Exchange under the symbol PRSU. As a member of the S&P SmallCap 600 index, we specialize in attractions-led hospitality, consistently generating revenue and delivering value to our shareholders.

What will your work environment be like?

At Pursuit, our locations are more than just a place to work – it’s a space where you can bring your whole self, collaborate with talented teams across departments, and build lasting friendships.

We believe in fostering an environment where work and play coexist, so whether you’re tackling projects or enjoying our many perks, you’ll feel supported and valued. With a variety of great benefits, we’re committed to ensuring that your time with us is as fulfilling as it is fun. Our team shares a passion for adventure and an authentic desire to play host to the world. We are united by our connection to the people and places we’re lucky to call home. Our workforce is diverse. Our team members come here to embrace the extraordinary. To watch the sunrise and set each day in a place that, for many people, exists only in their imagination. To build career experience beside seasoned professionals a community of people who say ‘yes’ to adventure time and time again. To be a part of the #PursuitLife and live each day with purpose, turning moments into memories.

PURSUIT PERKS

• Enjoy free access to Pursuit attractions and 50% off for friends
• Get discounts on hotel stays, dining, and retail
• Access subsidized mental health and wellness resources

Equal Employment Opportunities

Information Pursuit is an Equal Opportunity Employer committed to diversity in the workplace. We evaluate qualified applicants without regard to race, color, age, religion, gender, sexual orientation, disability, veteran status, and other protected characteristics. Pursuit places a high value on diverse backgrounds and experiences, recognizing that they serve as catalysts for creativity and innovation.

We encourage individuals who are eligible to work in the country where the role is located to apply and join our inclusive team! We are working to eliminate barriers for applicants and team members from equity-deserving groups.

Pursuit fulfills the dreams of friends, families, and travelers through its one-of-a-kind attractions in the world’s most iconic locations. Everyone here works in service of our guests to create inspiring and unforgettable experiences—from gondola operators in Banff to our support teams in Denver.