Executive & Advancement Administrative Specialist

PRISM (People Responding In Social Ministry); Golden Valley (MN); On-site; USD 54,000 - 58,000; Full time

Benefits offered by this job

Group Term Life

Long Term Disability

Medical insurance

Health Savings Plan

Dental

Vision

EAP

Retirement plan with match

Job summary

PRISM is a community focused organization in Minnesota seeking an Administrative Assistant to support the CEO and Advancement Director. The role balances executive calendar management with hands-on administrative duties across fundraising, donor records, and office operations.

PRISM emphasizes dignity, equity, and responsive service in housing, food, and basic needs programs. Qualified candidates will have at least two years in office roles, strong organizational skills, proficiency with

Qualifications

• Two years of experience in office management or as an administrative assistant.
• Strong attention to detail, organizational and project management skills.
• Strong computer skills, knowledge of Microsoft Office and willingness to learn new software.
• Maintain confidentiality in all interactions.

Responsibilities

• Executive Director support: manage calendar, schedule meetings, prepare materials, track deadlines.
• Advancement: track monthly revenue, donor trends; prepare reports.
• Gift processing and donor records: maintain donor database and Bloomerang CRM.
• Administrative HR support: assist with hiring, onboarding, and offboarding.
• Office management: maintain office spaces, supplies, and mail processing.

Skills

Office management

Administrative support

Attention to detail

Project management

Microsoft Office

Confidentiality

Learning new software

Tools

Bloomerang

Donor databases

CRM systems

Job description

PRISM is a community focused organization in Minnesota seeking an Administrative Assistant to support the CEO and Advancement Director. The role balances executive calendar management with hands-on administrative duties across fundraising, donor records, and office operations.

PRISM emphasizes dignity, equity, and responsive service in housing, food, and basic needs programs. Qualified candidates will have at least two years in office roles, strong organizational skills, proficiency with