Executive Administrator to CEO

Self-Enhancement-Inc; United States; On-site; USD 90,000 - 140,000; Full time

Job summary

Self Enhancement, Inc. seeks an Executive Administrator to provide strategic support to the CEO, translating vision into actionable plans and ensuring priorities stay aligned.

You will manage the CEO's calendar, prepare briefings, drafts, and board materials, coordinate governance activities, and professionally represent the CEO with staff, partners, and community leaders. The role requires 5+ years of executive support experience, exceptional writing and presentation skills, and proficiency

Qualifications

• 5+ years of experience in an Executive Assistant or related role.
• Experience coordinating board activities, governance processes, or executive-level meetings.
• Exceptional writing, editing, and presentation development skills.

Responsibilities

• Serve as the primary partner to the CEO in managing priorities, communications, and workflow.
• Strategically manage the CEO's calendar, align priorities and opportunities.
• Prepare briefings, talking points, and decision-support materials for the CEO.
• Coordinate Board of Directors and governance activities, prepare packets and governance materials.
• Draft, edit, and manage executive communications for the CEO with staff, funders, and partners.
• Leverage Microsoft 365 and AI-enabled tools to improve efficiency and communication.

Skills

Executive support

Calendar management

Board governance coordination

Written communication

Presentation skills

Project management

Discretion

Microsoft 365

AI-enabled tools

Tools

Microsoft Word

Excel

Canva

Job description

Self Enhancement, Inc. is seeking a highly organized and motivated Executive Administrator to provide exceptional support to our CEO. As a key member of the senior leadership team, you act as a strategic extension of the CEO's office by helping translate vision into execution, ensuring priorities remain aligned, communication flows effectively, and critical relationships are maintained across the organization and community.PRIMARY RESPONSIBILITIESExecutive Office Leadership & CEO SupportServe as the primary partner to the CEO in managing priorities, commitments, communications, and workflow.Strategically manage the CEO's calendar, ensuring alignment between organizational priorities, stakeholder relationships, and key opportunities.Anticipate CEO needs by preparing briefings, talking points, background materials, and decision-support information.Act as a trusted steward of the CEO's time, exercising sound judgment regarding matters requiring escalation, delegation, or direct CEO involvement.Translate CEO direction, ideas, and strategic conversations into actionable plans, assignments, and follow-up.Board Governance & Leadership SupportCoordinate Board of Directors, Executive Committee, and governance-related activities.Prepare board packets, presentations, reports, and briefing materials.Manage board communications, scheduling, meeting logistics, and follow-up.Ensure governance deadlines, reporting requirements, and deliverables are completed accurately and on time.Maintain board records and support effective communication between the CEO and Board leadership.Executive CommunicationsDraft, edit, and manage executive communications, including emails, speeches, presentations, reports, correspondence, and talking points.Coordinate communications on behalf of the CEO with staff, board members, funders, elected officials, and community partners.Ensure communications reflect organizational priorities, executive intent, and SEI's values and voice.Organize, synthesize, and present information needed to support executive decision-making.Leverage Microsoft 365, AI-enabled tools, and technology platforms to improve communication, organization, and efficiency.Stakeholder & Relationship ManagementServe as a professional representative of the CEO's office with community partners, funders, elected officials, organizational leaders, and other key stakeholders.Coordinate meetings, relationship management activities, and follow-up on behalf of the CEO.Build and maintain productive relationships that advance organizational goals and community partnerships.Manage logistics and coordination for CEO participation in meetings, events, speaking engagements, and external functions.Maintain highly confidential information and exercise discretion, professionalism, and sound judgment in all interactions.Minimum 5 years of experience as an Executive Assistant or related role.Demonstrated success supporting senior executives or organizational leaders.Experience coordinating board activities, governance processes, or executive-level meetings.Exceptional writing, editing, and presentation development skills.Strong project management and organizational leadership abilities.Experience leveraging Microsoft 365, AI-enabled tools, and workflow technology to increase efficiency.Ability to exercise sound judgment and make independent decisions in a fast-paced environment.Proven ability to manage multiple tasks simultaneouslyAbility to prioritize effectively in a fast-paced environmentExcellent communication, interpersonal, and organizational skills.Strong attention to detail and ability to maintain accuracy.Ability to learn and adapt to new technologies quickly, including taking concepts- written or verbal and turn it into smart and concise documents (Word, Canva, Excel).Discretion and professionalism essential.Must have excellent presentation skills to include individual, small and large group formats.Ability to work independently.Must be able to work under pressure.Ability to remain solution-focused and respective in all interactions with staff.Advanced computer experience, including M365.Ability to analyze, interpret and summarize data, trends and statistics.