Executive Administrator and Project Coordinator

Mission Technologies, a division of HII; Springfield (VA); On-site; USD 78,906 - 120,000; Full time

Job summary

HII Mission Technologies, within Warfare Systems, seeks an Executive Administrator and Project Coordinator to support a Springfield, VA mission. This 100% onsite role ensures efficient administrative operations and program coordination for leadership and project teams.

Ideal candidates have extensive executive support experience, strong organizational skills, and the ability to manage complex schedules and travel logistics in a defense environment.

Qualifications

• 6 years relevant experience with Bachelor's in related field, 4 years with Masters, or 10 years with HS diploma.
• TS/SCI clearance required at time of hire with ability to obtain a Poly.

Responsibilities

• Track onboarding and off-boarding of personnel.
• Manage directorate folder structures.
• Support Defense Travel System travel for customers.
• Capture notes and meeting minutes.
• Manage calendars for customers and resources.
• Coordinate meetings and briefings.
• Draft and route correspondence packages.
• Draft communications for the directorate.
• Maintain collaboration sites and data entry.
• Document policies and standard procedures.
• Track initiatives and milestones.
• Develop executive briefs.
• Coordinate award submissions.
• Capture metrics and KPIs.
• Schedule and host status reviews.
• Coordinate seminars and staff meetings.
• Document action items and outcomes.

Skills

Executive support

Project coordination

Onsite operations

Travel coordination

Documentation management

Education

Bachelor's degree

Master's degree

High School Diploma

Tools

Defense Travel System

Job description

Requisition Number: 29529
Required Travel: 0 - 10%
Employment Type: Full Time/Salaried/Exempt
Anticipated Salary Range: $78,906.00 - $120,000.00
Security Clearance: TS/SCI
Level of Experience: Mid

This opportunity resides with Warfare Systems (WS), a business group within HII’s Mission Technologies division. Warfare Systems comprises cyber and mission IT; electronic warfare; and C5ISR systems.

HII works within our nation’s intelligence and cyber operations communities to defend our interests in cyberspace and anticipate emerging threats. Our capabilities in cybersecurity, network architecture, reverse engineering, software and hardware development uniquely enable us to support sensitive missions for the U.S. military and federal agency partners.

Leadership Mindset at HII – Mission Technologies

Leadership At HII Is a Mindset, Not a Title. Through Our Leadership Capability Framework, We Define How Every Team Member Contributes To Our Mission And Culture

• Know & Grow Your People – Commit to learning and supporting team success.
• Build Relationships – Communicate openly, collaborate well, and build trust.
• Take Ownership – Deliver on commitments and take pride in your work.
• Customer First – Focus on the mission and those we serve.
• Shape the Future – Bring ideas, curiosity, and continuous improvement.
• Act with Urgency – Take initiative and follow through with purpose.

These capabilities guide how all employees contribute to our shared success across Mission Technologies.

Job Description

HII Mission Technologies is seeking a movitvated and experienced Executive Administrator and Project Coordinator to help support our new mission in Springfield, VA. This role will be supporting our team with various duties and assignments as well as support the effort to optimize organization procedures for administrative efficiency and productivity.

This role is 100% onsite at the Springfield, Va location.

Essential Job Responsibilities

• Track the on-boarding and off-boarding of personnel
• Manage information within directorate folder structures
• Support official travel within the Defense Travel System for supported customers (planning, logistics, coordination and visit requests)
• Capture notes, actions and meeting minutes
• Manage calendars for supported customers and assigned resources (conference rooms)
• Coordinate meetings
• Draft, route and track correspondence packages
• Draft communications for the assigned directorate
• Managed content and data entry on the assigned directorates collaboration sites
• Document directorate policies, standard office procedures, action plans and processes
• Track initiatives and report the status of directorate-level milestones
• Support the development of executive briefs
• Coordinate award submissions for military and civilian personnel
• Capture directorate-level metrics and key performance indicators
• Schedule and host periodic project status reviews
• Coordinate and schedule directorate-sponsored seminars, red team reviews and staff meetings
• Collect and document the status of meeting outcomes, action items and task assignments

Minimum Qualifications

6 years relevant experience with Bachelors in related field; 4 years relevant experience with Masters in related field; or High School Diploma or equivalent and 10 years relevant experience.

TS/SCI required at time of hire with the ability to obtain a Poly.

The listed salary range for this role is intended as a good faith estimate based on the role's location, expectations, and responsibilities. When extending an offer, HII's Mission Technologies division takes a variety of factors into consideration which include, but are not limited to, the role's function and a candidate's education or training, work experience, and key skills.

Meet HII’s Mission Technologies Division

Our team of more than 7,000 professionals worldwide delivers all-domain expertise and advanced technologies in service of mission partners across the globe. Mission Technologies is leading the next evolution of national defense – the data evolution - by accelerating a breadth of national security solutions for government and commercial customers. Find the role that’s right for you.

To learn more about Mission Technologies, click here for a short video: https://vimeo.com/732533072

HII is more than a job - it’s an opportunity to build a new future. We offer competitive benefits such as best-in-class medical, dental and vision plan choices; wellness resources; employee assistance programs; Savings Plan Options (401(k)); financial planning tools, life insurance; employee discounts; paid holidays and paid time off; tuition reimbursement; as well as early childhood and post-secondary education scholarships. Bonus/other non-recurrent compensation is occasionally offered for qualified positions, and if applicable to this role will be addressed by the recruiter at the screening phase of application.

Why HII

We build the world’s most powerful, survivable naval ships and defense technology solutions that safeguard our seas, sky, land, space and cyber. Our workforce includes skilled tradespeople; artificial intelligence, machine learning (AI/ML) experts; engineers; technologists; scientists; logistics experts; and business administration professionals.

Recognized as one of America’s top large company employers, we are a values and ethics driven organization that puts people’s safety and well‑being first. Regardless of your role or where you serve, at HII, you’ll find a supportive and welcoming environment, competitive benefits, and valuable educational and training programs for continual career growth at every stage of your career.

Together we are working to ensure a future where everyone can be free and thrive.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, physical or mental disability, age, or veteran status or any other basis protected by federal, state, or local law.

Do You Need Assistance?

If you need a reasonable accommodation for any part of the employment process, please send an e‑mail to [e-mail] and let us know the nature of your request and your contact information. Reasonable accommodations are considered on a case‑by‑case basis. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to from this e‑mail address. Additionally, you may also call 1-844-849-8463 for assistance. Press #3 for HII Mission Technologies.