Executive Administrator

HC1316 GE Precision Healthcare LLC; Waukesha (WI); On-site; USD 60,000 - 80,000; Full time

Job summary

GE HealthCare seeks an experienced executive assistant to provide comprehensive administrative support to senior leaders across Ultrasound Technology, Clinical Research and Marketing. The role requires discretion, organization, and the ability to juggle competing priorities in a fast-paced environment.

Responsibilities include calendar management, travel arrangements, expense processing, and managing confidential records.

Qualifications

• High School Diploma, GED or local equivalent.
• 2+ years of administrative or executive support experience.
• Proficient with PowerPoint, Word, Excel and Outlook.

Responsibilities

• Coordinate calendars and scheduling for multiple senior leaders.
• Arrange travel and meetings, including off-site events.
• Process and reconcile T&L expense accounts and AP invoices.
• Assist with budget-related tasks and liaise with Finance.
• Maintain organization charts and confidential records.
• Provide general office administrative services and handle multiple priorities.

Skills

PowerPoint

Word

Excel

Outlook

Time management

Organizational skills

Discretion/confidentiality

Communication

Independent work

Education

High School Diploma or GED

Tools

PowerPoint

Word

Excel

Outlook

Job description

Job Description Summary Provide executive administrative support to multiple senior leaders across Ultrasound Technology, Clinical Research, and Marketing. This role requires strong judgment, discretion, organization, and the ability to effectively manage competing priorities in a fast-paced environment.

Essential Responsibilities

Proactively support internal customer by independently handling all assigned administrative duties and taking direction from and balancing the needs of multiple staff members. Providing administrative support to clients through effectively maintaining and coordinating calendars, scheduling appointments and meetings, making travel arrangements, telephone coverage (if needed), filing, processing and reconciling T&L expense accounts, handling various purchases and making AP invoice arrangements. Schedule, plan and organize all logistical details for in-house and off-site meetings, training and events. Provide general office administrative services. In some functions, but not all: Will support budget management, liaising with finance to ensure costs are monitored and controlled. Provide tactical support (answering questions on site and on various internal processes and e-tools). Help keep organization charts up to date as directed Maintain filing and records management systems and other office flow procedures which may be confidential.

Qualifications/Requirements

High School Diploma, GED or local equivalent. 2+ years of administrative or executive support experience. Knowledge of general office management and current computer/office communications technologies; expert in PowerPoint, Word, Excel and Outlook Self Starter, proactive, able to work independently with minimal direction, able to maintain confidentiality and handle matters discreetly Effective time management and organizational skills; able to balance multiple priorities Effectively problem solve and resolve a variety of issues and topics within the job scope Ability to effectively interact and communicate with senior level management and corporate contacts. Excellent interpersonal, verbal and written communications skills including strong grammatical skills

Desired Characteristics

5+ years of experience in executive administration, executive assistant, office management, or a related field within a corporate or professional business environment. Excellent administrative and interpersonal skills, with ability and confidence to effectively interface with senior management and high profile clients. Demonstrated ability to anticipate executive needs and proactively identify solutions to administrative and operational challenges. Familiarity and working knowledge of relational databases and knowledge of the GE Internet, Support Central and other relevant applications desirable. Extremely well organized, with attention to detail, yet able to multi-task in an environment of changing priorities. Intellectually sharp, able to grasp concepts and think/learn quickly. Professional approach, good judgment, creative problem-solver. Possessing the personal drive and commitment to implement innovative solutions. Ability to accepting constructive criticism and deal calmly and effectively with high stress situations. This includes continuing to persevere and remaining calm in challenging or frustrating circumstances.

Additional Information

We will not sponsor individuals for employment visas, now or in the future, for this job opening. GE HealthCare offers a great work environment, professional development, challenging careers, and competitive compensation. GE HealthCare is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE HealthCare will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19, some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees. Relocation Assistance Provided: No At GE HealthCare, we see possibilities through innovation. We’re partnering with our customers to fulfill healthcare’s greatest potential through groundbreaking medical technology, intelligent devices, and care solutions. Better tools enabling better patient care. Together, we are not only building a healthier future but living our purpose to create a world where healthcare has no limits.