Executive Administrator

GE HealthCare; United States; On-site; USD 52,000 - 76,000; Full time

Job summary

GE HealthCare provides executive administrative support to multiple senior leaders across Ultrasound Technology, Clinical Research, and Marketing. The role requires discretion, organization, and the ability to balance competing priorities in a fast-paced environment.

Candidates should have 2+ years of administrative or executive support experience, proficiency with PowerPoint, Word, Excel and Outlook, and strong communication skills to interact with senior management and corporate contacts.

Qualifications

• 2+ years of administrative or executive support experience.
• Proficient with PowerPoint, Word, Excel and Outlook.
• Ability to maintain confidentiality and handle matters discreetly.
• Strong time management and organizational skills with multiple priorities.
• Ability to interact with senior management and corporate contacts.

Responsibilities

• Provide executive administrative support to multiple senior leaders across Ultrasound Technology, Clinical Research, and Marketing.
• Coordinate calendars, scheduling appointments and meetings, travel arrangements, and calendar logistics.
• Handle T&L expense accounts and AP invoices; manage purchases and reimbursements.
• Plan and organize in-house and off-site meetings, trainings, and events.
• Maintain filing and records management systems and other confidential office procedures.

Skills

Executive support

Discretion

Time management

Communication

Education

High School Diploma or GED

Tools

PowerPoint

Word

Excel

Outlook

Job description

Job Description Summary

Provide executive administrative support to multiple senior leaders across Ultrasound Technology, Clinical Research, and Marketing. This role requires strong judgment, discretion, organization, and the ability to effectively manage competing priorities in a fast-paced environment.

Job Description

Essential Responsibilities

• Proactively support internalcustomerby independently handling all assigned administrative duties and taking direction from and balancing the needs of multiple staff members.
• Providing administrative support to clients through effectivelymaintainingand coordinating calendars, scheduling appointments and meetings, making travel arrangements, telephone coverage (if needed), filing,processingand reconciling T&L expense accounts, handling variouspurchasesand making AP invoice arrangements.
• Schedule,planand organize all logistical details for in-house and off-site meetings,trainingand events.
• Provide general office administrative services.
• In some functions, but not all:
• Will support budget management, liaising with finance to ensure costs aremonitoredand controlled.
• Provide tactical support (answering questions on site and on various internal processes and e-tools).
• Help keep organization charts up to date as directed
• Maintain filing and records management systems and other office flow procedures which may be confidential

Qualifications/Requirements

• High School Diploma,GEDor local equivalent.
• 2+ years of administrative or executive support experience.
• Knowledge of general office management and current computer/office communications technologies; expert in PowerPoint, Word,Exceland Outlook
• Self Starter, proactive, able to work independently with minimal direction, able tomaintainconfidentiality and handle matters discreetly
• Effective time management and organizational skills; able to balance multiple priorities
• Effectively problem solve and resolve a variety of issues and topics within the job scope
• Ability to effectively interact and communicate with senior level management and corporate contacts.
• Excellent interpersonal,verbaland written communications skills including strong grammatical skills

Desired Characteristics

• 5+ years of experience in executive administration, executive assistant, office management, or a related field within a corporate or professional business environment.
• Excellent administrative and interpersonal skills, with ability and confidence to effectivelyinterface withsenior management andhigh profileclients.
• Demonstrated ability to anticipate executive needs and proactively identify solutions to administrative and operational challenges.
• Familiarity and working knowledge of relational databases and knowledge of the GE Internet, Support Central and other relevant applications desirable.
• Extremely well organized, with attention to detail, yet able to multi-task in an environment of changing priorities.
• Intellectually sharp, able to grasp concepts and think/learn quickly.
• Professional approach, good judgment, creative problem-solver. Possessing the personal drive and commitment toimplementinnovative solutions.
• Ability toacceptingconstructive criticism and deal calmly and effectively with high stress situations.This includes continuing to persevere and remaining calm in challenging or frustrating circumstances.

We will not sponsor individuals for employment visas, now or in the future, for this job opening.

Additional Information

GE HealthCare offers a great work environment, professional development, challenging careers, and competitive compensation. GE HealthCare is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

GE HealthCare will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).

While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19, some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees.

Relocation Assistance Provided: No