Executive Administrator

TEPCON Construction, Inc.; Tempe, Northern (AZ, KY); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

ESOP

Executive exposure

Growth opportunities

Technology-driven tools

Competitive benefits

Job summary

TEPCON Construction, Inc. is seeking an Executive Administrator to support the COO, ensuring operational alignment and accountability across the organization.

This role requires a proactive, forward-thinking professional who thrives in a fast-paced environment and takes ownership of outcomes. The Executive Administrator partners with the COO and President to coordinate, structure, and follow through on priorities, driving efficiency, tracking progress, and facilitating cross-department

Qualifications

• Strong organizational and time management skills with exceptional attention to detail.
• Confidence in direct, professional communication across all levels of the organization.
• Ability to manage shifting priorities and meet deadlines in a fast-paced environment.
• A high level of accountability and consistent follow-through.
• Initiative and the ability to anticipate needs without requiring constant direction.

Responsibilities

• Coordinate and facilitate meetings, including agenda development, documentation of key takeaways, and tracking follow-up actions.
• Monitor action items and support accountability across departments.
• Serve as a central point of coordination between project management, field operations, and accounting teams.
• Manage administrative functions including scheduling, onboarding coordination, fleet oversight, and expense tracking.
• Assist in the development and maintenance of weekly scorecards and operational reporting tools.
• Proactively identify gaps, anticipate needs, and ensure priorities remain aligned and on schedule.

Skills

Organizational skills

Communication

Accountability

Proactive mindset

Tools

CMiC

AI

Automation

Job description

TEPCON Construction (an ESOP company) is seeking a highly organized and proactive Executive Administrator to support our Chief Operating Officer (COO). This is a critical role responsible for maintaining operational alignment, driving accountability, and ensuring day-to-day priorities stay on track across the organization.

This is not a traditional administrative position. The ideal candidate is a forward-thinking professional who thrives in a fast-paced environment, communicates with confidence, and takes ownership of outcomes.

The Executive Administrator serves as a key partner to the COO, providing coordination, structure, and follow-through across multiple teams and priorities. This role plays an essential part in ensuring operational efficiency by managing details, tracking progress, and facilitating communication across departments.

Why TEPCON?

• Employee Ownership – Your leadership directly impacts ESOP share value and employee wealth.
• Executive Influence – Work closely with COO & President, shaping financial strategy.
• Growth & Innovation – Build scalable financial systems that support expansion.
• Technology-Driven – Utilize CMiC, AI, and automation for efficiency and insights.
• Industry Leader – TEPCON specializes in occupied environments & Fortune 500 projects.
• Values & Balance – A culture built on Safety, Respect, and Teamwork with strong benefits.

Key Responsibilities

• Coordinate and facilitate meetings, including agenda development, documentation of key takeaways, and tracking follow-up actions
• Monitor action items and support accountability across departments
• Serve as a central point of coordination between project management, field operations, and accounting teams
• Manage administrative functions including scheduling, onboarding coordination, fleet oversight, and expense tracking
• Assist in the development and maintenance of weekly scorecards and operational reporting tools
• Proactively identify gaps, anticipate needs, and ensure priorities remain aligned and on schedule

Qualifications:

Successful candidates will demonstrate:

• Strong organizational and time management skills with exceptional attention to detail
• Confidence in direct, professional communication across all levels of the organization
• Ability to manage shifting priorities and meet deadlines in a fast-paced environment
• A high level of accountability and consistent follow-through
• Initiative and the ability to anticipate needs without requiring constant direction

This role may not be the best fit for individuals who:

• Prefer highly structured, predictable work environments
• Require frequent direction or oversight
• Are uncomfortable addressing accountability or follow-up conversations

Why This Role Matters:

This position plays a vital role in supporting the effectiveness of the COO and the broader organization. When executed well, this role enables stronger alignment, faster decision-making, and improved operational flow across all teams.

Ownership & Benefits

As an employee-owned company, TEPCON offers an Employee Stock Ownership Plan (ESOP), providing team members the opportunity to build long-term value alongside the company. Our employees don’t just contribute to the business, they share in its success.

This role offers a clear path for advancement. High-performing individuals may have opportunities to grow into operations, project coordination, or broader leadership support roles as the company continues to expand.

Our Core Values

RESPECT | TEAMWORK | SAFETY | FAMILY ORIENTED | PURPOSE DRIVEN | FUN LOVING

We are committed to maintaining a culture that values hard work, collaboration, and taking care of our people.