Executive Administrative Specialist, Town Manager's Office

Town of Blacksburg, Virginia; Blacksburg (VA); On-site; USD 43,000 - 50,000; Full time

Job summary

The Town of Blacksburg, Virginia is seeking an Administrative Specialist to provide complex and confidential administrative support to the Town Manager, Deputy Town Managers, and divisions under the Town Manager. This role coordinates schedules, travel, and documents, and maintains payroll and financial records.

The position requires strong organizational, writing, and communication skills, with experience in government-related administration.

Qualifications

• Experience in office administration and clerical duties.
• Ability to produce clear, accurate reports and documents.
• Familiarity with confidential information handling.

Responsibilities

• Coordinate calendars, appointments, and meetings for the Town Manager and Deputy Town Managers.
• Arrange travel and prepare itineraries and related documentation.
• Prepare, edit, and format reports and presentations with professional appearance.
• Draft, review, and edit correspondence and memoranda for executives.
• Serve as liaison between the Office and departments, officials, and the public.
• Provide professional customer service and direct inquiries as appropriate.
• Receive and route inquiries, coordinating with departments for responses.
• Maintain confidential records and filing systems (electronic and hard-copy).
• Update administrative records, contact lists, and reference materials.
• Enter and maintain payroll information for the Office and divisions.
• Monitor expenditures, process invoices and purchase orders, reconcile expenses.
• Order office supplies and perform routine admin functions.
• Provide support for special projects and events.
• Organize assignments to meet deadlines with minimal supervision.
• Perform additional duties as assigned.

Skills

Organization & time management

Written & verbal communication

Confidentiality & discretion

Customer service skills

Professional correspondence & editing

Education

High school diploma or GED

Associate degree in Administration or similar

4+ years of related administrative experience

General knowledge of government policies

Tools

Microsoft Office 365

Job description

The Town of Blacksburg, Virginia is seeking an Administrative Specialist to provide complex and confidential administrative support to the Town Manager, Deputy Town Managers, and divisions under the Town Manager. This role coordinates schedules, travel, and documents, and maintains payroll and financial records.

The position requires strong organizational, writing, and communication skills, with experience in government-related administration.