Executive Administrative Specialist to VP, Enrollment

Diplomatic Congress of Franklin & Marshall College; Pennsylvania; On-site; USD 47,000 - 57,000; Full time

Benefits offered by this job

Health insurance

Tuition benefits for dependents and员工

Paid vacation and holidays

10% retirement contributions

Access to campus facilities

Job summary

Franklin & Marshall College is seeking an Administrative Specialist to the Vice President of Enrollment Management. The role requires handling complex calendars, coordinating meetings, supporting strategic initiatives, and ensuring smooth operations within the Enrollment Management division.

The position offers full-time, exempt status with a competitive benefits package. Candidates should have strong confidentiality, communication, and organizational skills, plus experience in Google Suite and

Qualifications

• Bachelor's Degree or equivalent combination of experience and training.
• At least 3-5 years of relevant administrative and clerical experience.
• A high degree of professionalism and ability to maintain strict confidentiality.
• Excellent oral, written, interpersonal communication skills.
• Outstanding organization, time management, customer service, and problem-solving skills.
• Attention to detail and accuracy.
• Ability to relate tactfully and diplomatically to a wide range of constituencies including students, parents, faculty, and trustees
• Proficiency in Google Suite Products (Docs, Gmail, Sheets, Slides, Drive)
• Technical proficiency in MS Office (Word, Excel, PowerPoint).
• Evidence of a commitment to community and belonging.
• Successful interview.
• Successful completion of background checks.

Responsibilities

• Manage the calendar for the Vice President of Enrollment Management, prioritizing meetings and events.
• Coordinate meetings, reserve rooms, prepare agendas, brief the VP, and publish minutes.
• Support the VP by gathering information, researching background, and preparing presentations.
• Prepare advance documents for the VP including travel itineraries and briefing materials.
• Manage priorities for the enrollment leadership team and ensure timely progress.
• Arrange travel for the VP and support governance committees’ administrative needs.
• Coordinate division budget, invoices, and P-card statements.
• Plan and coordinate division and VP-level events and retreats.
• Prepare documents, reports, and presentations for Board meetings.
• Perform other duties as assigned.

Skills

Communication

Organization

Time management

Customer service

Problem solving

Attention to detail

Diplomacy

Confidentiality

Interpersonal skills

Professionalism

Education

Bachelor's degree or equivalent

Tools

Google Suite

MS Office

Job description

Franklin & Marshall College is seeking an Administrative Specialist to the Vice President of Enrollment Management. The role requires handling complex calendars, coordinating meetings, supporting strategic initiatives, and ensuring smooth operations within the Enrollment Management division.

The position offers full-time, exempt status with a competitive benefits package. Candidates should have strong confidentiality, communication, and organizational skills, plus experience in Google Suite and