Executive Administrative Specialist – Facilities & Real Estate

Appalachian Regional Healthcare (ARH); Kentucky; On-site; USD 35,000 - 55,000; Full time

Job summary

Appalachian Regional Healthcare (ARH) is seeking an experienced administrative professional to support executives within the Facilities, Construction, and Real Estate department. The role handles calendar planning, travel arrangements, and correspondence, while preparing reports and coordinating meetings.

The position requires a Bachelor's degree preferred and 1–3 years of maintenance-related experience, with proficiency in Word, PowerPoint, and Excel to manage documents, spreadsheets, and

Qualifications

• Bachelor's Degree preferred.
• 1-3 years of maintenance experience preferred.
• Experience with Microsoft Word, PowerPoint, and Excel.

Responsibilities

• Maintains executive appointment schedule by planning and scheduling meetings, conferences, and travel and coordinating calendar with Executive Staff calendars.
• Personal phone coverage and e-mail management as desired by Executive.
• Conserves executives' time by reading, researching and routing correspondence, drafting letters and documents, collecting and analyzing information and initiating telecommunications.
• Prepares reports by collecting and analyzing information.
• Prepares records such as agendas, notices, meeting minutes, expense reports, etc.
• Manages travel requirements for Executives and independently schedules appointments.
• Arranges programs, events or conferences by managing logistics, disseminating information or invitations, coordinating speakers and controlling event budget
• Creates and maintains various database and spreadsheet files.
• Compiles information, takes and transcribes dictation and composes/prepares correspondence, reports and other documents.
• Manages projects as needed.
• May do general Maintenace duties as assigned (Mary Breckenridge).

Education

Bachelor's Degree - Preferred

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Appalachian Regional Healthcare (ARH) is seeking an experienced administrative professional to support executives within the Facilities, Construction, and Real Estate department. The role handles calendar planning, travel arrangements, and correspondence, while preparing reports and coordinating meetings.

The position requires a Bachelor's degree preferred and 1–3 years of maintenance-related experience, with proficiency in Word, PowerPoint, and Excel to manage documents, spreadsheets, and