Executive Administrative Specialist — Civic Engagement

Vote Online Inc.; Phoenix (AZ); On-site; USD 40,000 - 55,000; Full time

Job summary

Vote Online Inc. in Phoenix, Arizona is hiring an Executive Administrator to support the Executive team with essential administrative and operational tasks. The role ensures effective communication and helps maintain smooth internal processes.

Ideal candidates will have 1–2 years of experience in administrative roles and possess strong organizational skills. Proficiency in Google Workspace and the ability to work independently are key requirements. This position offers strong growth potential for those interested in organizational operations.

Qualifications

• 1–2 years of experience in an administrative, research, or support role.
• Demonstrates reliability, accountability, and consistent follow-through on responsibilities.
• Able to manage tasks, timelines, and information efficiently.

Responsibilities

• Maintain and update data across internal systems.
• Process, track, and ensure timely payment of invoices.
• Coordinate scheduling and respond to internal and external communications.

Skills

Strong written and verbal communication skills

Proficiency with Google Workspace

Highly organized

Detail-oriented

Ability to work independently

Tools

Google Sheets

Google Drive

Airtable

Job description

Vote Online Inc. in Phoenix, Arizona is hiring an Executive Administrator to support the Executive team with essential administrative and operational tasks. The role ensures effective communication and helps maintain smooth internal processes.

Ideal candidates will have 1–2 years of experience in administrative roles and possess strong organizational skills. Proficiency in Google Workspace and the ability to work independently are key requirements. This position offers strong growth potential for those interested in organizational operations.