Executive Administrative Specialist

EmergencyMD; Carlin (NV); On-site; USD 34,000 - 41,000; Full time

Job summary

Redi Services, LLC in Carlin, Nevada seeks an experienced Administrative Specialist to support our leadership team. This full-time role requires proactive, detail-oriented professionals who can keep operations running smoothly and maintain a high level of confidentiality.

You will manage calendars, arrange travel, prepare reports and presentations, coordinate interdepartmental communication, and help onboard new staff.

Qualifications

• 5+ years of progressively responsible administrative experience.
• Experience supporting senior leaders or executive teams.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.
• Strong organizational, project coordination, and time-management skills.
• Excellent written and verbal communication abilities.
• Exceptional attention to detail and accuracy.
• Ability to handle confidential information with discretion and professionalism.
• Strong analytical and problem-solving skills.
• Ability to manage multiple priorities while meeting deadlines.
• Experience in construction, industrial services, transportation, or a related industry is preferred.
• Bilingual (English/Spanish) is a plus.

Responsibilities

• Provide executive-level administrative support to operational and company leadership.
• Manage calendars, meetings, travel arrangements, and scheduling for key leaders.
• Prepare professional correspondence, reports, presentations, and business documents.
• Coordinate company meetings, agendas, minutes, and follow-up action items.
• Maintain confidential personnel, operational, and business records.
• Process invoices, expense reports, purchase requests, and other administrative documentation.
• Maintain accurate electronic and physical filing systems.
• Coordinate communication between departments to ensure timely completion of projects and initiatives.
• Assist with onboarding activities and administrative support for new employees.
• Develop, maintain, and improve administrative procedures and office workflows.
• Generate reports, compile data, and assist leadership with business metrics and analysis.
• Coordinate office supplies, vendor relationships, and general office operations.
• Support special projects and company initiatives as assigned.
• Provide exceptional internal and external customer service while representing Redi with professionalism.

Skills

Executive support

Microsoft Office

Calendar & travel management

Communication skills

Attention to detail

Tools

Outlook

Excel

PowerPoint

Administrative software

Job description

Redi Services, LLC in Carlin, Nevada seeks an experienced Administrative Specialist to support our leadership team. This full-time role requires proactive, detail-oriented professionals who can keep operations running smoothly and maintain a high level of confidentiality.

You will manage calendars, arrange travel, prepare reports and presentations, coordinate interdepartmental communication, and help onboard new staff.