Special Assistant

City of New York; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

City of New York’s Department of Correction seeks a dynamic Special Assistant to provide administrative and operational support to the Deputy Commissioner of Policy & Strategy. You’ll coordinate projects, manage confidential information, and help translate executive priorities into actionable plans with internal and external stakeholders.

The role involves scheduling meetings, preparing briefing materials, conducting targeted research, tracking division procurement, and organizing materials for

Qualifications

• Bachelor's degree and 2 years of related community work or equivalent experience.
• Alternative: high school diploma with 6 years of related experience.
• Equivalent combination with at least 1 year of relevant experience.

Responsibilities

• Provide high-level administrative and operational support to the Deputy Commissioner.
• Coordinate projects and special assignments.
• Manage scheduling and coordinate with external stakeholders.
• Maintain confidential information with discretion.
• Prepare materials, memos, and organize meetings.
• Support with research and tracking of division purchase orders.
• Maintain filing and supplies; assist with special projects.

Skills

Administrative support

Project coordination

Research abilities

Scheduling

Confidential information handling

Stakeholder communication

Education

Bachelor's degree in any field

High school diploma or equivalent

Tools

Microsoft Office

Job description

Job Description

The New York City Department of Correction (DOC) is an integral part of the City’s evolving criminal justice system, participating in reform initiatives and strategies aimed to move the City towards a smaller jail system without compromising public safety. The DOC is responsible for maintaining a safe and secure environment for our employees, visitors, volunteers, and people in our custody. Importantly, safe jails enable DOC to provide people in custody with the tools and opportunities they need to successfully re-enter their communities. The DOC operates facilities and court commands across the five boroughs with more than 7,500 diverse professionals and knowledgeable experts.

DOC is looking for a dynamic Special Assistant to provide administrative support to the Deputy Commissioner of Policy & Strategy. The assistant will support the Deputy Commissioner by coordinating projects and special assignments. This role demands strong organizational skills, discretion, and the ability to effectively communicate with internal and external stakeholders to facilitate the executive’s priorities and objectives.

Key responsibilities include, but are not limited to:

• Provide high-level administrative and operational support to the Deputy Commissioner;
• Work on assignments and conduct research on projects and tasks, including in the facilities;
• Manage sensitive and confidential information with the highest level of discretion;
• Manage scheduling for the Deputy Commissioner, and coordinate with external stakeholders;
• Schedule meetings and ensure all preparations are made before the meeting time;
• Prep the deputy commissioner and ensure materials are printed and ready for all participating parties;
• Participate in stakeholder meetings as needed;
• Provide support and track all division purchase orders;
• Support with conducting research and preparing memos as needed;
• Assist with organizing and maintaining materials associated with various Projects;
• Maintain notes and agendas during staff/project meetings;
• Establish and maintain cooperative relationships with agency personnel;
• Initiate and maintain departmental filing, photocopying, and ordering supplies;
• Assist with special projects as assigned.

CONFIDENTIAL AGENCY INVESTIGAT - 31142

Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Additional Information

The City of New York offers a comprehensive benefits package including health insurance for the employee and his/her spouse or domestic partner and unemancipated children under age 26, union benefits such as dental and vision coverage, paid annual leave and sick leave, paid holidays, a pension, and optional savings and pre-tax programs such as Deferred Compensation, IRA, and a flexible spending account.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.