Executive Administrative Lead: HR, Budget & Ops

UN Atlas; New York (NY); On-site; USD 75,000 - 95,000; Full time

Job summary

UN Atlas in New York seeks a Senior Administrative Assistant to support the OneEO Client Desk 5, coordinating HR, budget, and general administrative tasks. The role reports to the Executive Officer and serves multiple departments.

The ideal candidate has at least ten years in administrative services, with strong written and spoken English and French, and a proven ability to manage resources, plans, and communications across cross-functional teams.

Qualifications

• High school diploma or equivalent is required.
• Ten years of experience in administrative services, finance, accounting, audit, or HR; eight years with a first-level university degree.
• Desirable experience includes senior administrative support, cross-team coordination, stakeholder engagement, and executive office support.
• Languages: English and French are required/desirable as noted

Responsibilities

• Manage human resources administration, including recruitment, placement, performance appraisals, and staff relations, ensuring adherence to UN rules.
• Provide expert assistance in budget preparation, monitoring expenditures, and recommending resource reallocations.
• Collect data, prepare briefing materials, and support legislative and oversight bodies.
• Coordinate audit, risk management, and compliance activities.
• Offer guidance and supervision to general service staff.
• Draft agreements and provide senior administrative support for current and future needs.
• Resolve administrative issues, analyze information, and prepare recommendations for management.
• Coordinate cross-functional administrative processes, serving as a focal point for workplans and documentation.

Skills

HR administration

Budget management

Communication

Planning & organizing

Database management

Education

High school diploma or equivalent

First-level university degree

Job description

UN Atlas in New York seeks a Senior Administrative Assistant to support the OneEO Client Desk 5, coordinating HR, budget, and general administrative tasks. The role reports to the Executive Officer and serves multiple departments.

The ideal candidate has at least ten years in administrative services, with strong written and spoken English and French, and a proven ability to manage resources, plans, and communications across cross-functional teams.