Executive Administrative Lead for Policy and Projects

DelDOT; Dover (DE); In loco; USD 45.000 - 65.000; Tempo pieno

Descrizione del lavoro

Department of State (DOS) in Delaware seeks an experienced Administrative Specialist to lead administrative support for the leadership team and coordinate an annual conference. The role includes serving as a team lead for the internal audit team, maintaining quality management system documentation, and facilitating external accreditation processes.

Responsibilities include managing inquiries, creating documents and reports, maintaining records, and coordinating projects and travel.

Competenze

• One year of experience in administrative specialist work.
• One year of experience using standard computer software/applications.
• One year of experience collecting, compiling, and evaluating data for reports.
• Six months' experience providing guidance and consultation to management, customers, and others on administrative matters.

Mansioni

• Coordinate activities and respond to inquiries as liaison with contacts and the public.
• Create formatted documents, presentations, schedules, spreadsheets, and maintain databases.
• Provide excellent customer service in person, electronically, or by written communication.
• Explain and apply agency services, laws, rules, regulations, standards, policies, and procedures.
• Maintain diverse record-keeping systems and ensure compliance with retention schedules.
• Support higher-level staff with data collection, reporting, performance tracking, and dashboards.
• Draft, manage, and distribute communications for public and internal use.
• Coordinate project elements including timelines, meetings, travel arrangements.

Conoscenze

Administrative experience

Data reporting

Office software

Guidance to management

Strumenti

Microsoft Office

Descrizione del lavoro

Department of State (DOS) in Delaware seeks an experienced Administrative Specialist to lead administrative support for the leadership team and coordinate an annual conference. The role includes serving as a team lead for the internal audit team, maintaining quality management system documentation, and facilitating external accreditation processes.

Responsibilities include managing inquiries, creating documents and reports, maintaining records, and coordinating projects and travel.