Executive Administrative Lead for ALS-U Project

Lawrence Berkeley National Laboratory; Berkeley (CA); Hybrid; USD 95,000 - 123,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Lawrence Berkeley National Laboratory is seeking an Administrator to support the ALS-U project. The role provides administrative and operational support to ALS-U leadership, coordinating meetings, travel, onboarding, space needs, and records.

You will use Jira/Confluence/Smartsheet/Google Workspace and other Lab systems to manage requests and workflows. The position requires at least 5 years of relevant experience and a Bachelor’s degree in a related field, with a hybrid work schedule and a

Qualifications

• Minimum 5 years of admin and operational support for senior management.
• Experience with calendar, travel, expense reports, meeting planning, and project coordination.
• Experience with Google Workspace, MS Office, and Zoom on Mac or PC.
• Experience designing tracking systems and improving processes.

Responsibilities

• Serve as primary contact for administrative and operational support to ALS-U leadership and team.
• Coordinate calendars, meetings, events, travel arrangements, and related logistics.
• Provide travel support including authorizations, itineraries, and expense reports.
• Support procurement processing and onboarding/offboarding activities.
• Coordinate office space, access, and facilities and maintain records.
• Use Jira, Confluence, Smartsheet, Google Workspace, Slack, Windchill for requests.
• Review policies, improve workflows, and ensure service delivery.

Skills

Administrative support

Calendar management

Travel coordination

Expense reports

Meeting planning

Project coordination

Data management

Report generation

Education

Bachelor's Degree

Tools

Jira

Confluence

Smartsheet

Google Workspace

Slack

Windchill

Job description

Lawrence Berkeley National Laboratory is seeking an Administrator to support the ALS-U project. The role provides administrative and operational support to ALS-U leadership, coordinating meetings, travel, onboarding, space needs, and records.

You will use Jira/Confluence/Smartsheet/Google Workspace and other Lab systems to manage requests and workflows. The position requires at least 5 years of relevant experience and a Bachelor’s degree in a related field, with a hybrid work schedule and a