Administrative Lead, ALS-U Upgrade (Hybrid)

Lawrence Berkeley National Laboratory; San Francisco (CA); Hybrid; USD 95.000 - 123.000; Vollzeit

Benefits dieser Stelle

Generous paid time off

Culture of belonging

Zusammenfassung

Lawrence Berkeley National Laboratory seeks an Administrator to support the ALS-U project leadership and team members. You will coordinate meetings, travel, onboarding, and office logistics while ensuring compliance with DOE requirements.

The role requires strong document management, data tracking, and cross-team collaboration within a hybrid work arrangement. The ALS-U project modernizes the Advanced Light Source, a premier DOE facility.

Qualifikationen

• Minimum of 5 years of administrative and operational support experience in professional, academic, or research environments.
• Experience providing executive-level and project-management-oriented support using cloud-based platforms (Google Workspace, MS Office, Zoom).
• Experience designing/tracking systems and improving efficiency with data management and reporting.

Aufgaben

• Serve as primary contact for ALS-U leadership and project team administrative support.
• Coordinate calendars, meetings, travel, events, and related materials and approvals.
• Provide comprehensive travel support including authorizations, itineraries, and expense reports.
• Assist procurement processing and vendor coordination with Lab's Procurement Office.
• Coordinate onboarding/offboarding, visitors, and HR IT/security collaborations.
• Maintain office/space assignments, equipment setup, and access records.
• Utilize Jira, Confluence, Smartsheet, Google Workspace, Slack, Windchill for requests and records.

Kenntnisse

Administrative support

Calendar management

Travel coordination

Data management

Analytical skills

Organizational skills

Communication skills

Discretion/confidentiality

Ausbildung

Bachelor’s Degree in Business Administration/Communications or related field

Tools

Jira

Confluence

Smartsheet

Google Workspace

Slack

Windchill

Jobbeschreibung

Lawrence Berkeley National Laboratory seeks an Administrator to support the ALS-U project leadership and team members. You will coordinate meetings, travel, onboarding, and office logistics while ensuring compliance with DOE requirements.

The role requires strong document management, data tracking, and cross-team collaboration within a hybrid work arrangement. The ALS-U project modernizes the Advanced Light Source, a premier DOE facility.