Executive Administrative & EHS Coordinator

Vylor; Johnston (IA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health benefits

Four weeks PTO

Well-being pay

Parental leave

Tuition reimbursement

Job summary

Vylor is seeking an Administrative Environmental Health and Safety (EHS) Coordinator at the Global Business Center in Johnston, IA. You will support EHS leadership and commercial delivery, managing calendars, travel, and communications while ensuring accurate admin processes and project support.

You will help organize materials, briefings, and meetings, coordinate events, and maintain shared documentation. This role requires discretion and strong organizational skills.

Qualifications

• 1-3 years of administrative experience and/or related education.
• Strong PowerPoint and presentation design skills.
• Excellent organizational skills under pressure.
• Ability to anticipate needs and act independently.
• Strong communication and relationship-building abilities.
• Discretion with confidential information and integrity.

Responsibilities

• Manage complex calendars and prioritize requests for executives.
• Coordinate domestic and international travel itineraries.
• Handle executive communications with senior leaders and partners.
• Prepare materials, briefings, and presentations for meetings.
• Organize meetings, events, and engagement activities onsite/offsite.
• Track expenses and manage reports with discretion.
• Capture notes and manage action items across teams.
• Support EHS administrative duties and documentation.
• Provide onboarding and orientation support in Johnston.

Skills

Executive calendar mgmt

PowerPoint presentations

Organizational skills

Communication

Discretion with confidential info

Proactive problem solving

Relationship building

Flexibility to work extended hours

Education

High School Diploma or GED

Job description

Vylor is seeking an Administrative Environmental Health and Safety (EHS) Coordinator at the Global Business Center in Johnston, IA. You will support EHS leadership and commercial delivery, managing calendars, travel, and communications while ensuring accurate admin processes and project support.

You will help organize materials, briefings, and meetings, coordinate events, and maintain shared documentation. This role requires discretion and strong organizational skills.