Executive Administrative Coordinator - Key Accounts

Ernst and Young; Hoboken (NJ); On-site; USD 56,000 - 103,000; Full time

Job summary

An established industry player is seeking an Executive Administrative Coordinator to provide high-level support to senior leaders. This role involves managing complex administrative tasks, fostering relationships with stakeholders, and ensuring the smooth operation of executive functions. The ideal candidate will have strong communication and problem-solving skills, with a proven ability to navigate organizational structures. Join a diverse and inclusive team that values your unique voice and perspective, and contribute to creating a better working world. This position offers a dynamic work environment with opportunities for professional growth and development.

Benefits

Medical coverage

Dental coverage

401(k) plans

Flexible vacation policy

Paid time off options

Winter/Summer breaks

Personal/Family Care leave

Qualifications

• 8-10 years of experience in administrative roles supporting executives.
• Strong analytical and organizational skills with the ability to prioritize tasks.

Responsibilities

• Manage administrative services for senior executives, ensuring efficiency.
• Coordinate travel, meetings, and confidential projects for executives.

Skills

Complex problem solving

Analytical skills

Organizational skills

Communication skills

Decision making

Time management

Education

BA/BS degree

Relevant experience

Tools

MS Word

MS Excel

MS PowerPoint

MS Teams

SharePoint

Outlook

Job description

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better. Join us and build an exceptional experience for yourself, and a better working world for all.

The exceptional EY experience. It's yours to build.

EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities.

Location: New York, Charlotte, Washington, Cleveland, Louisville, New Orleans, Dallas, Tucson, Boston, Seattle, Hoboken, Iselin, Jericho, Rogers, Detroit, Los Angeles, San Francisco, San Mateo, San Jose, Houston, Atlanta

Join our Enterprise Support Services (ESS) team and you will be an integral part of our business enablement functions that keeps our organization running strong. You’ll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Coordinator, you’ll work across teams to provide the knowledge, resources and tools that help EY teams deliver exceptional quality service to our clients, win in the marketplace and support the firm’s growth and profitability.

The opportunity

As an Executive Administrative Coordinator, you will provide high-level, functionally specialized administrative, project and operational support to multiple executives of the firm who hold designated leadership positions. You will be closely aligned and integrated with the operations, strategies and business objectives of senior leaders with visibility across their network. You will proactively identify the needs and challenges of the executive, identifying effective solutions and ensuring that all necessary preparations and support are in place to enable the executive's success. You will track, coordinate and execute on confidential projects, applying judgment and selecting methods for meeting objectives. As a representative of the executive leaders, you will foster sophisticated relationships and interact with internal and external clients and stakeholders.

Your key responsibilities

1. Manage daily execution of administrative services for eligible partners, principals, managing directors and directors.
2. Apply specialized knowledge of service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives.
3. Apply an in-depth understanding of the key drivers affecting the leader’s role and business priorities to administrative and project coordination.
4. Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity.
5. Build and foster relationships with internal and external business leaders and stakeholders and their administrative staff to support business objectives.
6. Protect confidential/proprietary information and manage data and records securely.
7. Demonstrate high level firm/service line knowledge of QRM policies.
8. Independently compose, format and edit non-technical business documents in conjunction with leader executives and appropriate internal communications professionals.
9. Liaise with service line and core business service personnel to track and coordinate executive work/projects; manage information and respond to requests accurately and promptly.
10. Compile, review and analyze markets and budget reports to create tracking reports, identify action items, coordinate follow up and prepare meeting materials.
11. Anticipate and apply knowledge of leaders’ priorities to manage complex and constantly changing calendars.
12. Coordinate domestic/international travel, internal and external events, meetings and conferences within scope leveraging appropriate resources.

Skills and attributes for success

1. Complex problem solving within realm of role responsibilities, using strong analytical, organizational and research skills.
2. Independent decision maker exercising discretion/judgment.
3. Assimilate unfamiliar issues rapidly.
4. Proactively escalate identified or potential issues.
5. Ability to communicate effectively and professionally with all levels including senior leaders with sensitivity to matters that require diplomacy.
6. Navigate organizational structures, changing environments and sensitive relationships.
7. Prioritize and perform multiple tasks simultaneously.
8. Advanced skills in MS Word, Excel, PowerPoint, Teams, SharePoint and Outlook.
9. Work independently.

To qualify for the role, you must have

1. BA/BS degree or relevant experience.
2. 8-10 plus years of experience.
3. Typically, no less than 5 - 7 years relevant experience.
4. Flexible for overtime as required. Vacation dependent on business needs and cycles.
5. Work primarily onsite in the EY office, client or meeting site as determined.
6. Must be flexible to travel.

Ideally, you’ll also have

1. 5+ yrs. exp supporting senior leadership level executives in large organization or firm.
2. Project coordination experience.

What we offer

We offer a comprehensive compensation and benefits package where you’ll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $56,600 to $102,700. The salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is $67,900 to $116,700. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options. Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year. Under our flexible vacation policy, you’ll decide how much vacation time you need based on your own personal circumstances. You’ll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.

+ Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.

+ Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.

+ Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.

+ Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

EY accepts applications for this position on an on-going basis. If you can demonstrate that you meet the criteria above, please contact us as soon as possible.

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

For those living in California, please click here (https://ey-preview.ey.com/content/ey-unified-site/ey-com/local/us/en_us/home/legal-and-privacy/fair-chance-ordinance.html?token=68cf9ed2-94e5-4db9-83cf-5c6aa14619de) for additional information.

EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law.

EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY’s Talent Shared Services Team (TSS) or email the TSS at [e-mail].