Executive Administrative Coordinator for Directors

Northwestern Medicine; Chicago (IL); On-site; USD 45,000 - 57,000; Full time

Job summary

Northwestern Medicine is seeking an Administrative Coordinator to provide high-level administrative support to Directors. You will manage calendars, prepare meeting materials, and handle confidential information with discretion within NM software tools.

Successful candidates will demonstrate exceptional organization, communication, and interpersonal skills, plus proficient Word, Excel and PowerPoint usage, adapting to a dynamic team environment.

Qualifications

• Associates Degree or equivalent administrative experience.
• 3-5 years of experience in a business office with emphasis on data management and customer service.
• Knowledge of Microsoft Office, PowerPoint and Excel.
• Ability to organize and think independently with excellent interpersonal skills.

Responsibilities

• Prepares documents and manages data using NM software applications including Microsoft Office.
• Manages calendar; sets meeting priorities and prepares materials for meetings.
• Screens incoming email, mail and calls to prioritize and allocate resources.
• Plans and executes room scheduling, signage, catering, and equipment for projects and meetings.
• Assists with creation of materials for management and committees, especially PowerPoint presentations.
• Prepares, copies, mails and files documentation with confidentiality.
• Authors responses on behalf of Director or department.
• Maintains relationships with customers and suppliers, especially vendors supporting equipment.
• Transcribes meeting content and conducts internet research as assigned.

Skills

Microsoft Office

Word

Excel

PowerPoint

Organization

Interpersonal skills

Communication skills

Attention to detail

Education

Associate degree

BA degree (preferred)

Tools

Microsoft Office

PowerPoint

Excel

Word

Job description

Northwestern Medicine is seeking an Administrative Coordinator to provide high-level administrative support to Directors. You will manage calendars, prepare meeting materials, and handle confidential information with discretion within NM software tools.

Successful candidates will demonstrate exceptional organization, communication, and interpersonal skills, plus proficient Word, Excel and PowerPoint usage, adapting to a dynamic team environment.