Executive & Administrative Coordinator

Freeport LNG; Houston (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

Freeport LNG is seeking an Administrative Coordinator, Commercial to provide departmental coordination, routine administrative operations, information management support, event planning, and executive support for the Commercial organization in Houston.

The role centers on serving as a central point for business continuity planning activities, records administration, and communications, while maintaining confidentiality and professional collaboration with senior leaders and cross-functional teams.

Qualifications

• Associate's degree in Business Administration, Office Administration, or related field; equivalent experience may be considered.
• Bachelor's degree preferred in Business Administration, Communications, or related field.
• 4-5 years in a high-level administrative, executive support, office coordination, or business coordination role.
• Experience supporting senior leadership in a commercial, energy, trading, operations, legal, finance, or project-focused organization.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and standard document management tools.
• Preferred: SAP, SharePoint, Confluence, workflow trackers, budget trackers, virtual meeting tools, and AI-enabled productivity tools.

Responsibilities

• Manage and coordinate calendars, meetings, appointments, and recurring leadership routines for Commercial leaders.
• Coordinate meeting logistics, including room setup, conferencing tools, agendas, materials, visitor coordination, and follow-up items.
• Arrange domestic and international travel and lodging.
• Prepare and submit expense reports, reconcile receipts, and coordinate follow-up on travel and expense items.
• Support departmental budget administration by maintaining budget trackers, coordinating invoices, routing approvals, and monitoring administrative budget items.
• Prepare, proofread, and format routine correspondence, presentations, and leadership materials, including confidential information.

Skills

Calendar management

Meeting coordination

Travel planning

Expense administration

Documentation control

Executive support

Records management

Communication

Attention to detail

Microsoft 365 tools

Education

Associate's degree in Business Administration or related field

Bachelor's degree in Business Administration, Communications or related field

Tools

SAP

SharePoint

Confluence

Budget trackers

Workflow trackers

Job description

Freeport LNG is seeking an Administrative Coordinator, Commercial to provide departmental coordination, routine administrative operations, information management support, event planning, and executive support for the Commercial organization in Houston.

The role centers on serving as a central point for business continuity planning activities, records administration, and communications, while maintaining confidentiality and professional collaboration with senior leaders and cross-functional teams.