Executive Administrative Clerk

Super Technology Solutions, Inc.; Indianapolis (IN); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading company is seeking an Executive Assistant to support a senior manager and team members. The role requires exceptional organizational skills, attention to detail, and proficiency in Microsoft Office within a fast-paced environment. Ideal candidates will have 4-7 years of relevant experience and the ability to manage multiple priorities efficiently.

Qualifications

• 4-7 years executive/support experience within financial services.
• Proficiency in Microsoft Office Suite required.
• Ability to work in fast-paced environments.

Responsibilities

• Provide administrative support for senior manager.
• Schedule meetings and manage travel arrangements.
• Coordinate communications and handle sensitive information.

Skills

Attention to detail

Time management

Customer service

Resourcefulness

Tools

Microsoft Office

Job description

Super Technology Solutions, Inc. (SuperTSI) is a Certified Minority-owned & Women-owned Business Enterprise (M/WBE), and a Certified E-Verify Company. SuperTSI was incorporated in March 2007 and has offices located in New York, New Jersey and India. SuperTSI is a global provider of Engineering & information technology (IT) professionals and caters to clients in North America, Europe and South America. We specialize in providing Human Capital Management, Talent Acquisition, Training Services, and Business-Technology Solutions. We are a company that prides itself in delivering services of exceptional quality and value, while upholding our commitment to customer service.
Focused on developing partnerships with companies of all sizes, SuperTSI offers a comprehensive portfolio of Staffing, Executive Placements, Training, and Solutions that help businesses advance in today's competitive marketplace.

We help our clients enhance their IT staff by identifying and managing the right technical resources for their organization. Our team of former senior I.T. professionals is here to assist you through the use of our proven recruiting process.

Job Description

Responsibilities:

• Provide administrative support for a senior manager and select members of team
• Schedule internal and external meetings and conference calls, coordinate conference rooms, luncheons, etc.
• Anticipate full range of needs for client visits and coordinate internally as appropriate
• Answer, screen and route high volume of time sensitive phone calls; communicate accurate and detailed messages
• Coordinate travel arrangements including flight, hotel and ground transportation
• Process travel & entertainment reports and reimbursements
• Serve as key liaison for the team with internal groups and support areas across the firm.

Qualifications

Requirements:

• Four to seven years executive/support experience and/or other related experience within financial services industry
• Ability to perform in fast paced environment
• High level of attention to detail
• Ability to effectively work with senior level individuals throughout the Firm
• Strong time management skills; ability to prioritize multiple tasks efficiently
• Resourceful and able to handle multiple and changing priorities
• Proactive in following up on details, anticipating issues, and closing loops on all requests
• Must have excellent phone manner and a strong customer service focus in a time sensitive environment
• Ability to exercise discretion when managing confidential information
• Must be teamwork oriented and also be able to work independently with minimal guidance
• Proficiency in Microsoft Office (e.g. Excel, Word, PowerPoint, and Outlook
• Enjoys a fast-paced, dynamic environment and using independent judgement.

Additional Information

All your information will be kept confidential according to EEO guidelines.