Executive Administrative Associate, Student Life (In-Person)

Santa Clara University; Santa Clara (CA); On-site; USD 39,000 - 47,000; Full time

Job summary

Santa Clara University in Santa Clara, CA seeks an Administrative Associate to provide executive-level administrative and operational support for the Office of the Vice Provost for Student Life. This full-time, in-person role manages calendars, correspondence, budgets, and event coordination.

The ideal candidate will have strong communication and organizational skills, proficiency in Google Workspace, Microsoft Office, Qualtrics, and Canva, plus experience with HR/finance systems.

Qualifications

• Experience in higher education or complex organizations preferred.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to manage confidential information with discretion.
• Strong organizational, planning, and project coordination abilities.

Responsibilities

• Provide executive-level administrative support to the Vice Provost for Student Life.
• Manage calendars, schedule meetings, and coordinate appointments.
• Draft, edit, and distribute correspondence, reports, and presentations.
• Oversee office operations, records management, and filing systems.
• Supervise student workers as needed and assist with onboarding.
• Coordinate travel, events, and meetings, including logistics and budgets.

Education

Bachelor’s degree preferred

Tools

Google Workspace

Microsoft Office

Qualtrics

Canva

25Live

Job description

Santa Clara University in Santa Clara, CA seeks an Administrative Associate to provide executive-level administrative and operational support for the Office of the Vice Provost for Student Life. This full-time, in-person role manages calendars, correspondence, budgets, and event coordination.

The ideal candidate will have strong communication and organizational skills, proficiency in Google Workspace, Microsoft Office, Qualtrics, and Canva, plus experience with HR/finance systems.