Executive Administrative Assistant to Senior Leadership

Billings Clinic; Billings (MT); Hybrid; USD 24,000 - 30,000; Full time

Benefits offered by this job

Benefits package

Job summary

Billings Clinic is seeking an Administrative Assistant to provide essential administrative support to the Senior Leadership Team at our main campus in Billings, Montana. The role emphasizes organization, communication, calendaring, records management, and coordination of meetings and events to advance strategic priorities.

You will handle scheduling, prepare reports, assist with budgeting-related activities, and ensure smooth operation of office procedures in a fast-paced healthcare environment.

Qualifications

• Associates degree or equivalent combination of education and experience.
• Minimum 2 years of relevant administrative experience in healthcare.
• Strong organizational and communication skills.

Responsibilities

• Provide administrative support to the Senior Leadership Team.
• Prepare records, statistics and reports on business operations.
• Coordinate events, meetings, and CEUs; monitor budgets.
• Manage calendars, meetings, and minutes.
• Answer multi-line phone and direct calls.
• Coordinate travel arrangements for staff.

Skills

Administrative support

Calendar management

Budgeting assistance

Records management

Education

Associate degree

Tools

Microsoft Office

Excel

Job description

Billings Clinic is seeking an Administrative Assistant to provide essential administrative support to the Senior Leadership Team at our main campus in Billings, Montana. The role emphasizes organization, communication, calendaring, records management, and coordination of meetings and events to advance strategic priorities.

You will handle scheduling, prepare reports, assist with budgeting-related activities, and ensure smooth operation of office procedures in a fast-paced healthcare environment.