Executive Administrative Assistant to Senior Leaders

Columbia University in the City of New York; New York (NY); On-site; USD 67,000 - 75,000; Full time

Job summary

Columbia University Irving Medical Center's Department of Pediatrics is seeking an Administrative Assistant II to join our executive support team in a full-time, on-site role. You will support the Central Administration and help manage complex schedules, communications, and events.

Qualified candidates have a Bachelor's degree or equivalent and at least three years of related experience, with strong writing, proofreading, and MS Office skills.

Qualifications

• Administrative experience with excellent writing, proofreading and oral communication skills
• Strong computer skills: MS Word, Excel, PowerPoint, Outlook, Adobe, Internet searches
• Strong interpersonal and organizational skills required, with the ability to exercise initiative and judgment
• Ability to handle multiple projects simultaneously and prioritize tasks

Responsibilities

• Manages and coordinates a highly complex schedule of meetings and travel for senior leaders
• Reviews and drafts correspondence and maintains contacts database
• Prepares sensitive correspondence and presentations for senior leaders both electronic and print
• Screens, edits and drafts communications and documents
• Manages day-to-day logistics of Central Administration including office supply and facility management
• Acts as information resource with pediatric divisions and leaders
• Provides logistical support and may lead special events as assigned
• Represents senior leadership professionally with patients, staff and external partners

Skills

Administrative experience

Writing

Proofreading

Oral communication

Education

Bachelor's degree or equivalent in education and experience

Tools

MS Word

Excel

PowerPoint

Outlook

Adobe

Internet searches

Job description

Columbia University Irving Medical Center's Department of Pediatrics is seeking an Administrative Assistant II to join our executive support team in a full-time, on-site role. You will support the Central Administration and help manage complex schedules, communications, and events.

Qualified candidates have a Bachelor's degree or equivalent and at least three years of related experience, with strong writing, proofreading, and MS Office skills.