Executive Administrative Assistant to Hospital CEO

Ochsner Rehabilitation Hospital; Louisiana (MO); On-site; USD 36,000 - 48,000; Full time

Job summary

Ochsner Rehabilitation Hospital in New Orleans, LA, is seeking an Administrative Assistant to support the Hospital CEO and multiple departments. This full-time role involves handling correspondence, scheduling meetings, preparing reports, and maintaining confidential information with a focus on accurate record-keeping and efficient office operations.

The successful candidate will have a high school diploma, proficiency in computer applications, and prior administrative experience.

Qualifications

• High school diploma or equivalent required.
• Proficiency in various computer applications required.
• Previous experience in an administrative role required.

Responsibilities

• Types correspondence, memoranda, reports and records, as requested. Prepares computer spreadsheets as necessary. Initiates correspondence or reports for the Hospital CEO.
• Answers the telephone, screens calls and receives guests of the Hospital CEO.
• Performs various routine tasks and basic problem solving to assist in discharging responsibilities.
• Prepares and mails various meeting packets related to respective facility.
• Prepares quarterly reports that track and trend patient complaints, patient and employee focus group comments.
• Attends administrative meetings, records minutes, transcribes and distributes minutes to all appropriate parties.
• Distributes various reports. Performs photocopying as needed.
• Provides clerical and administrative assistance to various departments that are under the direct report of the Hospital CEO.
• Schedules all Facility Management Team Meetings and other meetings as necessary. Generates and distributing the appropriate Event Orders for these meetings.

Skills

Proficiency in computer applications

Phone handling

Organizational skills

Education

High school diploma or equivalent

Job description

Ochsner Rehabilitation Hospital in New Orleans, LA, is seeking an Administrative Assistant to support the Hospital CEO and multiple departments. This full-time role involves handling correspondence, scheduling meetings, preparing reports, and maintaining confidential information with a focus on accurate record-keeping and efficient office operations.

The successful candidate will have a high school diploma, proficiency in computer applications, and prior administrative experience.